Administrative Coordinator
5 days ago
The University of Northern British Columbia is seeking a highly skilled and experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to the Director of the Centre for Teaching, Learning, and Technology (CTLT) and contribute to the efficient and professional functioning of the Centre.
Key Responsibilities- Administrative Support: Provide administrative support to the Director, including handling and distributing mail, maintaining filing systems, and producing reports.
- Communication: Provide professional and courteous responses to inquiries from the public, students, faculty, and other internal and external contacts.
- Coordination: Coordinate and support regular and special meetings, including room bookings, preparation of agendas, and attendance for input and/or record keeping.
- Training and Development: Provide guidance, orientation, and training to others, with possible participation in recruitment, functional supervision, scheduling, and review of other support staff.
- Financial Management: Track and monitor program budgets, maintain financial records and spreadsheets, and produce reports.
- Office Management: Ensure the maintenance and distribution of adequate office supplies and the proper functioning of all office equipment.
- Education: A one-year certificate or diploma in office or business administration, or an equivalent combination of education and experience.
- Experience: A minimum of three years related experience, preferably in an academic environment, including familiarity with university structures, policies, and procedures.
- Skills: Proficiency in word processing, spreadsheets, database, and email software, with the ability to work with relational database interfaces, student information systems, and update web content.
- Personal Qualities: Outstanding interpersonal, time management, organizational, and communication skills, with a proven ability to interact in a highly professional and confidential manner.
The University of Northern British Columbia is a research-intensive university with a passion for teaching, discovery, people, and the North. We are committed to building and nurturing relationships with Indigenous peoples and acknowledging their traditional lands.
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