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Facilities and Material Management Administrator

4 months ago

Whitehorse, Yukon, Canada Government of Yukon Full time
Job Summary and Requirements

This is for a full time permanent position, working 75 hours biweekly and a Temporary Assignment will also be considered.

The Department of Justice is working to ensure Yukon remains a safe, secure, and healthy place to live and work. We provide supportive and dynamic work environments comprising teams of professionals who are committed to making a difference in the lives of Yukoners.

The principles that guide the Department of Justice (DoJ) are:

Reconciliation with Yukon First Nations: Together as DOJ representatives we commit to embracing the spirit of the Final Report of the Truth and Reconciliation Commission of Canada entitled Honouring the Truth, Reconciling the Future, by conducting ourselves in our day-to-day business in a manner that embodies the purpose of reconciliation with our First Nations members in the Yukon. We recognize the importance of employee education on First Nations history and the encouragement of innovative thinking by all DOJ personnel on our ability to effect meaningful change towards true reconciliation.

Working as a Team: As DOJ employees we value working together as a team within branches and within the department as a whole, while respecting our respective roles in the administration of justice, to work as one entity to meet our collective objective to serve the public. We are mindful of the impact of our actions on the people around us both in proximity and in the larger department and strive to ensure that we maintain the best interests of the department in our approach to our work.

Identify and Meet our Clients' Needs: DOJ personnel have a wide variety of responsibilities and an equally diverse clientele, internal and external to government, and we are committed to ensuring that they know we work for them and that we treat them with empathy, inclusion, integrity, respect and professionalism.

Initiative and Innovation: Management will encourage DOJ staff at all levels to think innovatively and to take initiative that will improve the work we do and services that we provide to allow for positive change and creativity in the workplace. Management will encourage DOJ personnel to reconsider our approach to the services we provide and adapt to the changing environment.

Communications: We are committed to improving the way we communicate internally with one another and externally to the public in order to better perform as a DOJ Team, share information and ideas with each other, dispel negative myths about the department and to ensure that the public has an appreciation for the excellent work we do.

The Opportunity:

Reporting to the Manager, Facilities, Capital Planning & Records, this position is responsible for providing department-wide corporate support to Department of Justice staff including but not limited to: facilities logistics (space planning, renovations, repairs, heating/cooling issues, rodent control, maintenance and capital projects); asset/furniture management including reconfigurations, procurement and working with YG Asset Control to source or repurpose assets; facility access; security; phones; custodial; signage; and parking .

For more information regarding this position, please contact Carrie Stahl, Manager Facilities, Capital Planning & Records, at .

For more information regarding the hiring process, please contact Ilze Pretorius, HR Consultant, at .

Essential Qualifications:
Please submit your resume clearly demonstrating how you meet each of the following qualifications. Please note, selection for further consideration will be based solely on the information you provide in your resume.

  • Coursework and/or training and experience in finance, business/office administration, procurement or related field, preferably in a YG setting
  • Experience with facilities operations and maintenance would be an asset
  • Skilled with Microsoft Office suite of tools (ie. Word, Excel, Outlook, Chrome etc.)

Desired Knowledge, Skills, and Suitability:
Candidates should have and may be assessed on following;

We are looking for someone with a can-do attitude and a strong administrative support background. You must have excellent people skills and be able to work cooperatively with all of the Department of Justice staff as well as contractors, movers, and other YG staff. This position does not sit still for long and is often on the move going to our various locations to help problem solve to meet the needs of the Department's diverse operations. The ideal candidate will be able to work both independently and be able to take direction daily to meet multiple requests, often with competing priorities. MS Office Suite skills will serve you well in this position.

Conditions of Employment:

  • Have and maintain a valid Class 5 Yukon driver's license
  • Have and maintain a clear RCMP Criminal Records Check (current within the past 3 months or to be obtained within the first month of employment)

Job Requirements:

The position is required to lift heavy boxes and some furniture up to 50 lbs as well as be exposed to dust and grime from office reorganization/renovations and or furniture/asset moves and may also be exposed to scents from renovations or new materials (paint, flooring adhesive, new furniture etc.).