Full Time Receptionist

2 weeks ago

Toronto, Ontario, Canada MetCap Living Management Inc Full time

MetCap Living Management Inc. is one of Canada's largest private third-party property managers specializing in multi-residential property management. We are a growth orientated company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick.

MetCap Living Management Inc is looking for a receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks at our downtown Toronto office location. We are conveniently located at Richmond and Sherbourne which is accessible by streetcar and within a short walk of the subway.

Reports to: Director, Human Resources

Duties and Responsibilities

· Greet and welcome guests as soon as they arrive at the office

· Direct visitors to the appropriate person and office/phone line

· Answer, screen, and forward incoming phone calls

· Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

· Provide basic and accurate information in-person and via phone/email

· Receive, scan, sort, and distribute daily mail/deliveries

· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

· Order front office supplies and keep inventory of stock

· Keep updated records of office expenses and costs

· Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

· Setting Up and expensing Courier/Deliveries via post office and Purolator

· Receiving rent cheques from Tenants and issuing rental receipts

· Updating internal contact directories

· Tidying the office including kitchen area

· Carrying supplies to 2nd and 3rd floor of office (must be able to carry up to 50 pounds and use stairs)

· Activate FOB cards for new staff/staff in communication with the IT department

· Assist IT in the activation of FOB keys and handing out the FOB when needed

· Arm and disarm alarm system for building at start and end of each day

Requirements and skills

· Proven work experience as a Receptionist, Front Office Representative, or similar role

· Proficiency in Microsoft Office Suite

· Hands-on experience with office equipment (e.g. fax machines and printers)

· Solid written and verbal communication skills

· Ability to be resourceful and proactive when issues arise

· Excellent organizational skills

· Multitasking and time-management skills, with the ability to prioritize tasks

· Customer service attitude

· High school degree; additional certification in Office Management is an asset

MetCap Living Management Inc. is committed to accommodating applicants' needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and under the Ontario Human Rights Code throughout the selection process. If you require disability–related accommodation to participate in the recruitment process, please email us.

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