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Receptionist
4 months ago
Reporting organisationally to the Sr. Manager, Human Resources and primary support and back up to the Office Manager, the Office Receptionist will be a key member of the FIFA26 Toronto Office, and work in close collaboration with the Administration team and other key individuals responsible for delivering administration services to the Toronto office for various teams.
THE POSITION The main responsibilities and oversights of the Receptionist for the FIFA World Cup 26TM Toronto Office include:
- Greet and welcome visitors as they arrive at the office, providing a positive and professional first impression.
- Answer incoming calls and direct them to the appropriate person or department, or take messages as needed.
- Manage the office's main email inbox, responding to inquiries or forwarding messages to the relevant team members.
- Maintain the cleanliness and organization of the office (inclusive of the reception area), ensuring it reflects the professionalism of FIFA.
- Manage incoming and outgoing mail and packages, including sorting, distributing, and logging deliveries; and associated courier services.
- Schedule appointments, meetings, and conference rooms for staff and visitors using electronic calendar systems.
- Assist with administrative tasks such as data entry, filing, photocopying, and scanning documents.
- Monitor and maintain office supplies inventory, placing orders as needed to ensure adequate stock levels.
- Assist with basic clerical duties, including typing, drafting correspondence, and preparing documents.
- Serve as a liaison between visitors and staff, providing information and assistance as required.
- Adhere to security procedures by monitoring access to the office and issuing visitor badges as necessary.
- Collaborate with other administrative staff to ensure seamless operations and support across the organization.
- Stay informed about FIFA events, initiatives, and policies to provide accurate information to visitors and callers.
- Handle sensitive information with confidentiality and discretion, maintaining privacy and security protocols at all times.
- Support as required in the planning and execution of company and office events.
- Primary support and back up to the Office Manager; inclusive of all office management services and other duties as assigned.
- Integral collaborator and support to the employee experience specifically for new hires and onboarding activities.
- This role will be in office 5 days a week.
FIFA World Cup 26 Skills Framework
ACCOUNTABILITY: Demonstrate commitment to responsibilities and objectively analyze one's behaviour, while assuming consequences of one's own actions and/or decisions and learning from one's mistakes.
DECISION MAKING: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.
INCLUSIVITY: Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.
INITIATIVE: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
INNOVATION: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
LEADERSHIP: Ability to lead one's contacts/colleagues/partners, encourage teamwork, and delegate authority / decision-making power, as needed, to produce the expected results and make efficient use of the team's skills and talents.
VISION: Ability to perceive the organization's global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans.
Education & Qualifications
- Previous experience as a receptionist or in a similar front desk role, demonstrating proficiency in managing a busy office environment and providing excellent customer service to visitors and callers.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively, ensuring smooth operations and timely completion of duties in a dynamic work setting.
- Familiarity with office equipment and software, including phone systems, email platforms, calendar applications, and basic administrative tools, enabling efficient communication and task management.
- Fluent in English. French proficiency is a plus.
- Proficient in MS Office (Excel, Word, PowerPoint, Visio & Project) and planning software and online collaboration tools.
