Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada WTW (Willis Towers Watson) Full time

This is an opportunity to work as part of an innovative and dynamic global organization that recognizes and values employees as being their greatest asset. As a Business Support Specialist, you will support the Canadian Investments line of business with administrative assignments, preparing client deliverables, and business reporting. You would support team members based in Montreal, Toronto, Calgary and Vancouver. This role will be based on Toronto with a mix of working in the office and at home.

Come work with talented colleagues in a company that values team work, integrity and excellence with opportunities for learning and growth

Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

The Role

Responsibilities of this role will include:

  • Support the formatting and production of monthly and quarterly client performance reports and other client deliverables.
  • Ensure quality control/proofreading and editing of material.
  • Assist with the production of print material.
  • Assist in the preparation and review of contracts, client invoices/billings, travel arrangements, processing of expenses
  • Coordinate meetings, including logistics (reserving meeting site, catering, security notifications and guest arrangements, conference room setup), collection and coordination of meeting materials, and recording and distribution of meeting minutes
  • Proactively schedules and maintains calendar of appointments, meetings, and travel arrangements
  • Coordinate team meetings, lunches and social events
  • Prepare sales, financial and other business reporting; compile, analyze, and summarize information
  • Develop and maintain relevant filing systems such as Sharepoint
  • Expense management and reporting
  • Project management of special projects

The Requirements

Required:

  • Effective oral and written communication skills with a pro-active approach
  • Bachelor's degree or the equivalent combination of education and relevant experience AND 3+ years of total relevant work experience
  • Committed to client satisfaction - internal and external
  • Ability to work independently and proactively, while also working collaboratively as part of a team
  • Strong organizational skills and attention to detail
  • Ability to learn new processes, systems, problem-solve and/or research solutions
  • High quality of work with minimal errors
  • Ability to manage multiple deliverables and meet deadlines in a fast-paced environment
  • Advanced proficiency with Office365 suite (especially Outlook, Powerpoint, Word). Knowledge of OneDrive, SharePoint and Dynamics would be an asset.

Preferred:

  • Bilingual: Effective oral and written communication skills with a pro-active approach, in both English and French
  • Experience working in a corporate, financial services or consulting setting

At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a "hybrid" style, with a mix of remote, in-person and in-office interactions dependent on the needs of the team, role and clients. Our flexibility is rooted in trust and "hybrid" is not a one-size-fits-all solution.

We understand flexibility is key to supporting an inclusive and diverse workforce and so we encourage requests for all types of flexible working as well as location-based arrangements. Please speak to your recruiter to discuss more.

Equal Opportunity Employer

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Pier 4 Ltd Full time

    Salary: Administrative AssistantOpportunityAt Pier 4 we have ambitious goals around growing our business by increasing our distribution partners and resulting Assets Under Management and acquiring multi-family properties across Canada. We are looking for an Administrative Assistant, who wants to be a part of our team and our exciting journey. The ideal...

  • Administrative Assistant

    3 weeks ago

    Toronto, Ontario, Canada NKPR Full time

    Salary: NKPR is a full-service public relations, advertising, talent, marketing, and digital agency with offices in Toronto and New York. With over 20 years of servicing clients across industries including real estate, hospitality, lifestyle, design, technology, fashion, financial services, we have a longstanding and proven track record of results.We are...

  • Administrative Assistant

    6 days ago

    Toronto, Ontario, Canada ALSTOM Full time

    Req ID:455708 Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility...

  • Spa Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada Four Seasons Hotels and Resorts Full time

    About Four Seasons:Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine...

  • Administrative Assistant

    4 days ago

    Toronto, Ontario, Ontario, Canada Insight Global Full time

    Day-to-Day Insight Global seeks an Administrative Assistant to join a team at one of Canada's largest banking institutions. The successful candidate will be responsible for reconciling documents coming into the office and filing them in the appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate...

  • Administrative Assistant

    3 days ago

    Toronto, Ontario, Canada ALSTOM Full time

    Req ID:455708 Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility...

  • Administrative Assistant, Legal

    3 weeks ago

    Toronto, Ontario, Canada Salvation Army Full time

    Description About The Salvation Army Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Vision Statement We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus....

  • Administrative Assistant to the Director

    16 hours ago

    Toronto, Ontario, Canada Ministry of Labour, Immigration, Training and Skills Development Full time

    Effective January 1st, 2024 the salary range for this position is $28.14 to $32.82 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.Are you a highly...

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity? The candidate provides timely, efficient and accurate administrative support to the Regional Vice President (RVP) and the Regional Managers (RM). Additionally, the candidate is responsible for organizing schedules and correspondence to ensure the smooth operation of the Regional Office. The candidate...

  • HR Assistant

    7 days ago

    Toronto, Ontario, Canada Reitmans Canada Full time

    We are looking to employ an HR assistant with outstanding administrative and communication skills. An HR assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment.To ensure...

  • Administrative Coordinator

    3 weeks ago

    Toronto, Ontario, Canada Salvation Army Full time

    Description About The Salvation Army Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Vision Statement We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus....

  • Admin Assistant

    2 weeks ago

    Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant - Director Emergency Department (Job ID: 4290)The primary role of the Administrative Assistant is to conduct the business support functions of the office of the Sr. Clinical Program Director of the Emergency Care Program. This includes providing administrative, organizational, project coordination, and secretarial support to the Sr. Clinical...

  • Payroll Administrator

    6 days ago

    Toronto, Ontario, Canada Neighbourly Pharmacy Full time

    Neighbourly Pharmacy Inc. is Canada's largest and fastest growing network of independent pharmacies. We are seeking a highly motivated Payroll administrator.About Us:Since 2015, Neighbourly has expanded its diversified national footprint to include 284+ locations, reinforcing the Company's reputation as the industry's acquirer of choice. You will directly...

  • Legal Assistant

    1 day ago

    Toronto, Ontario, Canada Forge Recruitment Full time

    About the Company Forge Recruitment has been engaged by our client, one of Canada's premier mid-size litigation firms in their search for a civil litigation legal assistant. Supporting two senior partners, the successful candidate will work directly with clients, lawyers and in tandem with the firm's administrative staff. Providing administrative support...

  • Office Administration Specialist

    3 weeks ago

    Toronto, Ontario, Canada Dixon Hall Full time

    Employment Type: Full-time (Permanent)Department: Seniors and Children & Youth ServicesUnion: ExcludedFile #: 24-SCY-14 (1 Open)Posting Date: April 22, 2024Posting Close: May 6, 2024Reporting to the Director of Seniors and Children & Youth Services, the Office Administration Specialist is responsible for overseeing the supportive functions of the department....

  • Systems and Website Administrator

    1 week ago

    Toronto, Ontario, Canada Young & MacKenzie Distribution Full time

    Are you a Systems and Website Administrator who thrives in a varied, fast paced environment? We are seeking a Systems and Website Administrator to assist our South Etobicoke location (walking distance from Kipling/Islington subway stops).This is a hybrid position, with working hours from Monday-Friday, 8am-4pm. The role is suitable for Canada-based...

  • Program Assistant, North

    3 weeks ago

    Toronto, Ontario, Canada JVS Toronto Full time

    Program Assistant, Job ID #5030Skilled Trades programs / Full-time/ Currently Hybrid – 35 hrs per week / From April 1st 2024 to March 31st 2025 with the possibility of renewal / North Who is JVS Toronto?JVS Toronto believes that every individual has opportunities for employment. Since 1947, JVS Toronto has been giving the power of employment and improved...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada Salvation Army Full time

    Description About The Salvation Army Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Vision Statement We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus....

  • Administrative Clerk

    2 weeks ago

    Toronto, Ontario, Canada Hennick Bridgepoint Hospital, Sinai Health Full time

    At Sinai Health, we care, create possibilities and offer hope. We are looking for an Administrative Clerk to support our Central Staffing (Float pool) department.Job Type: CASUALJob Outline:This position is responsible for the clerical, administrative and customer focused service support for the inpatient units including the management of information...

  • Clerical Assistant

    3 weeks ago

    Toronto, Ontario, Canada Providence Health Care Full time

    Clerical Assistant - In Patient, Acute Psychiatry Admin (Job ID: 4347)Unity Health Toronto, comprised of Providence Healthcare, St. Joseph¿s Health Centre and St. Michael¿s Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care,...