Project Coordinator, Closeout

2 days ago

Ottawa, Ontario, Canada Taggart Group of companies Full time

Job Title: Project Coordinator, Closeout - Join our team as a key player in ensuring the successful completion of construction projects in the Ottawa area.

Company: Taggart Construction Limited, a leading heavy civil construction company with over 75 years of experience in delivering high-quality projects across Eastern Ontario.

Job Summary:

The Project Coordinator, Closeout is a critical role that supports the Program Manager and Foreman in the day-to-day execution and administration of on-going subcontract work on Taggart Construction sites in the Ottawa area.

Key Responsibilities:

  • Act as a liaison between site construction/subcontractor teams and program managers, ensuring effective communication and project updates to key stakeholders.
  • Assist in planning, coordinating, and supervising construction activities of sub-contractors, including crew and equipment related to deficiency works.
  • Coordinate with the Project Manager for proper procurement of construction materials, ensuring timely delivery and accuracy of purchase orders.
  • Maintain documentation for each project, updating the Program Manager on daily progress and changes to the job sites.
  • Collect and deliver construction equipment, hand tools, and materials to sites daily, ensuring crews have the necessary tools available.
  • Establish and monitor construction work schedules, supporting the Foreman in preparing activity logs and communicating schedule changes to the team.
  • Communicate instructions to field staff on project-specific tasks based on approved project plans and on-site conditions.
  • Work independently on smaller-scale construction projects, overseeing quality assurance aspects of project delivery.
  • Maintain plans, specifications, cost, and material estimates, collecting data to support accurate budget preparation.
  • Expedite progress payment certificates, final payment certificates, and sub-contractor's PPCs, as well as extra work orders as per contract.
  • Maintain duties related to Occupational Health & Safety Act and Regulations for construction projects, including participation in accident investigation and reporting, health and safety committee meetings, and claims management.
  • Coordinate Utility Locates for various construction sites.
  • Catalog all hard copy and on-network new drawings and documents, preparing thorough documentation on all construction projects.
  • Collect and analyze survey information, including taking elevation shots and producing grades off benchmarks, providing feedback to managers and subcontractors.
  • Return excess materials to Taggart Construction shop at the end of a project.
  • Assist in creating and organizing Clean and CCTV work orders.
  • Assist in directing the preparation, processing, and formatting of CCTV reports.
  • Prepare and submit CCTV reports to clients.
  • Occasionally perform physical tasks, including lifting manhole, catchbasin, and valve covers as needed for inspections and sign-off.

Requirements:

  • Post-secondary education in a construction, project management, or related field is required.
  • A minimum of 5 years of experience in a construction-related field is required, with experience in heavy civil construction projects and water and sewer projects being considered an asset.
  • A valid driver's license and clean driver's abstract are required for the use of a company vehicle.
  • Physical strength to lift tools and materials on site, with the ability to lift, hold, push, and pull up to 85 lbs as needed.
  • Strong client-facing and internal communication skills.
  • Excellent written and verbal communication skills.
  • Solid organization, efficiency, and multitasking skills, with the ability to prioritize.
  • Proficient working knowledge of Microsoft Office is required, with other Project Management tools being an asset.

Work Environment:

  • Construction environment can be challenging, with loud, busy conditions and both outdoor and indoor work.
  • Manual dexterity required - Moving from site to site in construction areas can be challenging, with visual inspection of confined spaces.
  • Providing service to several people or departments, working under many simultaneous deadlines.
  • Sitting or standing for long periods of time at a workstation and in outdoor conditions.

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