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Project Coordinator, Closeout Specialist

2 months ago

Ottawa, Ontario, Canada Taggart Group of companies Full time
Job Title: Project Coordinator, Closeout

Company: Taggart Group of Companies

Reports to: Program Manager, Closeout

Location: Various Job Sites & 3187 Albion Road South

Taggart Group of Companies:

We are a leading heavy civil construction company with over 75 years of experience in residential and commercial site servicing, sewers and watermain installation, site grading, and road construction for communities across Eastern Ontario.

Position Summary:

The Project Coordinator, Closeout is responsible for supporting the Program Manager and Foreman in the day-to-day execution and administration for the on-going subcontract work on Taggart Group of Companies sites in the Ottawa area. These projects include curbs, sidewalks, landscaping, asphalt, and deficiency works on infrastructure.

Key Responsibilities:
  • Act as the liaison between site construction/subcontractor teams and program managers, ensuring effective communication with all parties.
  • Assist the Program Manager, Foreman, and Superintendent in planning, coordinating, and supervising construction activities of sub-contractors.
  • Coordinate with the Project Manager for proper procurement of construction materials, ensuring timely delivery and accuracy of purchase orders.
  • Maintain documentation for each project, updating the Program Manager on daily progress and changes to the job sites.
  • Collect and deliver construction equipment, hand tools, and materials to sites daily, ensuring crews have the necessary tools available.
  • Establish and monitor construction work schedules, supporting the Foreman in preparing activity logs and communicating schedule changes to the team.
  • Communicate instructions to field staff on project-specific tasks based on approved project plans and on-site conditions.
  • Work independently on smaller-scale construction projects, overseeing quality assurance aspects of project delivery.
  • Maintain plans, specifications, cost, and material estimates.
  • Collect data on site to support the accurate preparation and updating of budgets.
  • Expedite progress payment certificates, final payment certificates, sub-contractor's PPC's, and all extra work orders as per contract.
  • Maintain duties related to Occupational Health & Safety Act and Regulations for construction projects.
  • Coordinate Utility Locates for various construction sites.
  • Catalog all hard copy and on-network new drawings and documents, preparing thorough documentation on all construction projects.
  • Collect and analyze survey information, including taking elevation shots, producing grades off benchmarks, and providing feedback to managers and subcontractors.
  • Return excess materials to Taggart Group of Companies' shop at the end of a project.
  • Assist in creating and organizing the Clean and CCTV work orders.
  • Assist in directing the preparation, processing, and formatting of CCTV reports.
  • Prepare and submit CCTV reports to clients.
  • Occasionally perform physical tasks, including lifting manhole, catchbasin, and valve covers as needed for inspections and sign-off.
Requirements:
  • Post-secondary education in a construction, project management, or related field is required.
  • A minimum of 5 years of experience in a construction-related field is required, with experience in heavy civil construction projects.
  • A valid driver's license and clean driver's abstract are required for the use of a company vehicle.
  • Physical strength to lift tools and materials on site, with the ability to lift, hold, push, and pull up to 85 lbs as needed.
  • Strong client-facing and internal communication skills.
  • Excellent written and verbal communication skills.
  • Solid organization, efficiency, and multitasking skills, with the ability to prioritize.
  • Proficient working knowledge of Microsoft Office is required, and other Project Management tools would be an asset.