Bookkeeper/Office manager

4 weeks ago

Halifax Nova Scotia BB, Nova Scotia, Canada VenorTalent Full time

Venor is looking for a skilled and ambitious Bookkeeper/Office Manager to join our team This is a rare and exciting opportunity to join a fast-growing and progressive organization in a leadership capacity.

Venor is a leading talent firm in Atlantic Canada. We partner with successful companies from across the region, assisting them in their recruitment and HR needs. As a collaborative team, we pride ourselves on developing and maintaining long-lasting relationships with our clients and talent alike. We are passionate about our work ensuring quality, integrity, and diligence.

As the Bookkeeper/Office Manager, you will lead all accounting and administrative functions of the company. You will have the ability to innovate, influence, and improve processes contributing to the overall company success.

Reporting to the CFO, the Bookkeeper/Office Manager is responsible for all general office management, payroll, accounting, and reporting functions. As the ideal candidate, you are well-versed in accounting principles, have a keen attention to detail, and are always looking for ways to improve our processes.

Responsibilities include but are not limited to:

  • Accounts Payable – Process invoices, make vendor payments and maintain vendor accounts
  • Accounts Receivable – Invoicing, receive customer payments, collections, and maintain customer accounts
  • Payroll – Process bi-weekly payroll including commission calculation by employee
  • Update payroll records by recording changes including insurance coverage, salary increases
  • Process new employees, terminations, transfers, and promotions
  • Address employee’s pay-related concerns and provide accurate payroll information
  • Review annual T4s
  • Group benefits plan administration
  • Bank reconciliations
  • Month-end journal entries
  • Prepare month-end working files, balance sheet reconciliation, and income statement variance analysis
  • Prepare and file quarterly HST Remittances
  • Assist with annual budget preparation
  • Year-end audit folder preparation

Office Manager Responsibilities:

  • Maintain office supply levels and ensure proper maintenance of copier/fax machine
  • Assist with general office cleaning as required
  • Receive and sort mail
  • Assist with new employee onboarding including system access, supplies, cellphone, office access
  • Liaise with IT support as needed
  • Provide support to office for shared meeting rooms
  • Assist with booking meetings, hosting clients & guests including ordering food, printing materials, and other tasks as requested
  • Assist with booking travel for leadership team as requested
  • Answer incoming calls and transfer as required

As the successful candidate, you have graduated with a post-secondary degree/diploma, along with 3-5 years of work experience in a similar role. Intermediate to senior working experience in Xero accounting and Google Docs is an asset. You are solutions-based, proactive, and demonstrate a can-do attitude. You work well independently, managing multiple projects and deadlines unassisted.

At Venor, we embrace a culture of belonging in the workplace. We encourage applications from diverse backgrounds and experiences. If you require any accommodation in the application and interview process, please let us know.

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