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Medical Office Administrator

3 months ago

Halifax Nova Scotia BB, Nova Scotia, Canada The Newly Full time
Job Description:

Medical Office Administrator (MOA) from the Company The Newly, located in Halifax, NS, Canada. This job opening is for job seekers with a Bachelor Degree in relevant fields.

Job Responsibility:

JOB DETAILS

Status: Full-time | Permanent

FTE: 1.0 (40 hours/week)

Vacancies: 1

Schedule: Monday - Friday, 8:00 a.m. - 4:00 p.m.

Location: The Newly Institute Halifax, Nova Scotia (Opening Soon)

ABOUT THE NEWLY INSTITUTE

The Newly Institute aims to provide long-lasting change within the mental health industry. We are building a network of purpose-built mental health clinics across Canada, offering intensive outpatient programs for various mental health challenges.

We seek a MOA to join our innovative, purpose-driven, and multi-disciplinary clinical team in Halifax, Nova Scotia.

TOTAL REWARDS PACKAGE

As a valued member of our team, you will enjoy:

  • Competitive salary
  • Four weeks annual vacation
  • Eight paid annual wellness days
  • Comprehensive group benefits
  • Employer-paid health and dental benefit premiums
  • Health & wellness spending account
  • Career and professional development opportunities
  • Regular team and community engagement events
  • A stunning clinic environment

WHAT YOU WILL DO

Reporting to the Manager of Clinical Services, you will be responsible for:

  • Client service, finance, administrative, facilities management, and technical duties.
  • Providing customer service excellence and accurate financial documentation.
  • Administering client electronic records and reports.

Client Service Accountabilities

  • Answer multi-line phone system and emails.
  • Book and manage client appointments.
  • Welcome and orient clients to clinic space.

Financial Accountabilities

  • Develop payment plans for clients.
  • Complete timely and accurate billings.

Operations/Facilities Accountabilities

  • Communicate with facilities management.
  • Organize inter-clinic logistic needs.

Administrative Accountabilities

  • Complete opening and closing duties.
  • Maintain client files and associated information.

WHAT YOU BRING

Experience

  • Minimum of 2 years in office or clinic administration.
  • Experience providing superior client service.

Education

  • Post-secondary certificate or diploma in Medical Office Administration.

Technical Competences

Proficiency in Microsoft Office Suite and EMR systems.

Background Check

Offers are conditional upon employment reference checks and a police background check.

DIVERSITY, EQUITY, AND INCLUSION

We protect our diverse workplace and welcome applicants from all backgrounds.

ACCESSIBILITY

Accommodations are available on request for candidates participating in the selection process.

APPLICATION CLOSING

The posting will remain open until the role is filled. Only shortlisted candidates will be contacted.

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