Office Administrator

1 month ago

Concord Ontario, York region, Canada People Solutions Inc. Full time

About People Solutions Inc.

People Solutions Inc communicates with contractors in real-time to give clients access to skilled workers for projects across Canada. We track skills of individual members and demographics to search specific geographical locations to ensure workers possess the right skills to match the job. We provide a national employee health and welfare and pension program and provide a one cheque remittance system. People Solutions Inc. has set the highest standard for labor in the Canadian construction and maintenance sector, and we fundamentally understand that our success and ability to access future work opportunity is dependent on the success of the contractor and owners.


Welcome to the New Standard in Construction.


Our client, the College of Carpenters and Allied Trades, CCAT, delivers Construction skills courses under site simulated conditions in its state-of-the-art facilities. Students work on full scale construction projects. Real world learning equips students with the knowledge and skills they need to work safety and productively for their Union Contractors.


Overview:

CCAT College is seeking a reliable and organized Data Entry/Office Administrator to join our team. The ideal candidate will have strong computer, communication, and organizational skills to manage various administrative tasks, including running orientation, filing paperwork, handling contracts, entering course data, managing grant work, and supporting the accountant. This role will be full-time work from office.


Key Responsibilities:

  1. Conduct orientation sessions for new students and staff.
  2. File and maintain paperwork and digital records efficiently.
  3. Handle and manage contracts related to college operations and guide new apprentices through the process of registering their apprenticeship contracts and signing up for the union.
  4. Work with industry partners and ministry representatives
  5. Answer calls, send out reminders for courses, follow-up with apprentices or members who are missing information or are behind on courses
  6. Enter course-related data accurately into the college's database.
  7. Assist with data collection required for grant reporting. manage related documentation.
  8. Provide support to the accountant with various financial tasks.
  9. Utilize computer skills to manage office software and tools.
  10. Communicate effectively with staff, students, and external parties.
  11. Answer and manage phone calls professionally and efficiently.
  12. Ensure reliable and accurate record-keeping for all administrative tasks.


Qualifications:

  1. Proven experience in an administrative or data entry role.
  2. Proficiency in using computer software, including MS Office Suite (Word, Excel, Outlook).
  3. Strong communication skills, both verbal and written.
  4. Excellent organizational skills and attention to detail.
  5. Reliable and able to manage multiple tasks simultaneously.
  6. Familiarity with record-keeping and filing systems.
  7. Basic understanding of financial processes and support tasks is a plus.


Preferred Attributes:

  1. Experience in an educational setting or similar environment.
  2. Familiarity with course data entry and management systems.
  3. Ability to work independently and as part of a team.
  4. Strong phone skills and the ability to handle inquiries professionally.


Working Conditions:

  1. Full-time contract position,
  2. Standard office hours with occasional requirements for additional hours during peak periods.


Application Process:

Interested candidates are invited to submit a resume, cover letter, and references. Applications will be reviewed on a rolling basis until the position is filled.

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