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Administrative Assistant

3 months ago

Vancouver Metro Vancouver Regional District, CA Forge Recruitment Full time

About the Company
Forge Recruitment is currently searching for an Administrative Assistant to join the team of a renowned National Law Firm.


About the Role

  1. Re-open files on the system and order file retrieval from storage
  2. Add adverse/allied parties to existing files
  3. Open new file folders and label them accordingly
  4. Return or add documents to existing client files
  5. Prepare letters as instructed by the Lawyers and/or Practice Assistants
  6. Handle and administer closed files as requested using established file-closing procedures
  7. Undertake all file management and file housekeeping procedures to ensure filing is constantly up to date including printing and e-filing
  8. Assist in the billing process in collaboration with the Practice Assistants and Billing Clerks
  9. Assist with Know Your Client procedures and conflict-checking procedures
  10. Monitor conflict search reports
  11. Deal with any Lawyers, Law Clerks and Practice Assistants enquiries in a prompt and efficient manner
  12. Communicate and liaise with Lawyers, Law Clerks and Practice Assistants on file management issues
  13. Consistently and appropriately update Legal Support Team on progress where appropriate
  14. Work with Legal Support Team and offer assistance wherever it is needed

The Offer
The Firm offers a competitive remuneration package, a generous benefits package and vacation allotment


What You Bring

  1. Secondary education graduate; College education; Legal Administrative Assistant certificate is preferred
  2. 2 to 3 years of office experience, preferably in a professional services or law firm environment
  3. Strong knowledge of Microsoft Office suite software (e.g. Word, Excel, PowerPoint)
  4. iManage experience is an asset (document management system)
  5. Knowledge of CMS, CRM and PrimaFact is considered an asset
  6. Knowledge of legal terminology within Litigation law
  7. Strong written and oral communication skills with excellent interpersonal skills
  8. Self-starter with ability to take initiative, work under pressure and meet strict deadlines
  9. Demonstrated ability to pay close attention to detail
  10. Ability to work well in a team environment
  11. Ability to deliver excellent client service

Next Steps
If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment.

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