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Executive Administrative Assistant
2 months ago
Barteaux Labour & Employment Lawyers Inc. is a boutique labour and employment law firm representing private and public sector employers throughout Atlantic Canada. We are the Atlantic Canada member of the Employment Law Alliance, the world’s largest network of labour and employment lawyers.
We are seeking an Executive Administrative Assistant to support out team. The individual filling this client-facing position should have excellent oral and written communication skills and be able to work independently in a busy law practice. This role involves professionally interacting with other staff, clients and third parties, managing schedules and files, preparing correspondence, formatting briefs, and other documents. We offer the latest in technology, great office space and a competitive compensation and benefits package.
Experience in a law firm is an asset, but candidates who have comparable experience in another field and who are competent with programs such as Word, Acrobat PRO and Excel and who are comfortable learning new software programs will be considered.
Job Title: Executive Administrative Assistant
Reporting to: Founder and Principal
Job Description:
The position will include preparing correspondence, reports, and other documents; managing and responding to emails and phone calls; scheduling appointments, mediations, arbitrations, and discoveries; coordinating client activities (booking meeting rooms, answering phones, and greeting clients); organizing and maintaining client files; dictations
Knowledge, Qualities and Experience Required:
- Undergraduate degree is preferred, however, varying combinations of education and experience may be accepted.
- Advanced knowledge of Microsoft Word and Adobe PRO and experience with document management is an asset along with an understanding of litigation procedures.
- Excellent transcription and proof-reading skills for accuracy and completeness.
- Be highly organized with meticulous attention to details.
- Coordinate meetings, conferences, and travel arrangements and manage and maintain schedules using Outlook Calendar.
- Perform clerical duties such as filing, typing and data entry.
- Answer phone calls with professionalism and courtesy.
- Be an adaptive learner with an aptitude for computers and various software programs.
- Be self-motivated and adept at taking initiative.
- Collaborator providing exceptional levels of service to clients, lawyers, and colleagues.
- Ability to manage multiple priorities and remain productive within a time-sensitive and challenging environment.
- Exhibit common sense, patience, and a sense of teamwork.
This is an excellent opportunity for candidates who enjoy a challenge and want to be part of a small, exciting law firm.
BARTEAUX LABOUR AND EMPLOYMENT LAWYERS INC.
