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Senior Payroll Specialist

3 months ago

Etobicoke Ontario, Toronto, Canada Acara Solutions, An Aleron Company Full time

Our client is looking for a Bilingual Senior Payroll Specialist to join their team. MUST SPEAK ENGLISH AND FRENCH.


Position Summary

The Senior Bilingual Payroll Specialist is responsible for assisting in multiple transactions relating to the companies weekly/bi-weekly payroll functions. This includes timely and accurate reporting of payroll data for the company employees. Integrity and strong attention to detail are crucial for this role.


Job Duties

  • Prepare and administer payroll for all company employees, while auditing payroll processing reports for accuracy.
  • Awareness of legislation and payroll procedures relating to all provinces, specifically for the province of Quebec.
  • Ensure accurate calculation of wages, tax withholdings and company deductions.
  • Managing and administering the Oracle in-house payroll system and ensuring that all information related to employee records, payroll, leave, and overtime records are well recorded and accurate.
  • Coordinate and process payroll in a timely manner ensuring the integrity of payroll data.
  • Balance all payroll transactions and prepare worksheet for final signoff prior to transmission.
  • Weekly filing of employee’s maintenance records, regulatory compliance records and internal reporting.
  • Ensure all employees are paid accurately and in a timely fashion.
  • Prepare and maintain records of employment on ROE Web
  • Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
  • Complete month end reporting and coordinate third-party payments.
  • Deliver superior customer service, ensuring a maximum of 48 hour turn around for all inquiries arising from questions relating to payroll, from employee, management, and external government agencies.
  • Respond to all payroll enquiries from employee, management, and external government agencies.
  • Support internal and external audits.
  • Participate in Special Projects as required.
  • All other duties as assigned.


Requirements

  • Bilingual written and verbal (English and French)
  • Post-secondary education or equivalent work experience
  • Completion of Payroll Compliance Professional (PCP) certification
  • Minimum of 5 years of full-cycle (end to end) payroll experience within a unionized environment including Quebec Payroll
  • Proficiency with Oracle, Kronos, ROE Web
  • Computer proficiency in Microsoft Excel, Outlook, and Word is required. Strong Excel experience is a must (VLOOKUP, Pivot tables, troubleshooting formulas)
  • Experience dealing with confidential and sensitive information. Demonstrated judgement and understand the importance and value of data integrity.
  • Detailed-oriented with a high degree of accuracy and takes ownership of their work.
  • Ability to multitask and prioritize tasks, work under pressure, and meet tight deadlines.
  • Experience in all year end processing activities
  • Working knowledge of Canadian (federal, provincial, municipal) employment and payroll related legislation, in particular ESA, CRA, MRQ and Workers Compensation
  • Positive team player attitude with strong customer service orientation is desired.