Executive Assistant to Chief Executive Officer

4 weeks ago


Montréal, Canada EightSix Network Inc Full time
The Canadian Nurses Protective Society (CNPS) Executive Assistant to Chief Executive Officer

Part Time / Full Time

Executive Assistant to Chief Executive Officer

The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses, the CNPS is specifically tailored to meet the professional liability needs of nurses in all professional nursing roles.

SCOPE OF POSITION

The Executive Assistant works in partnership with the CEO to effectively prioritize, plan, coordinate and execute the multiple responsibilities and initiatives of the executive office. A self-starter, with careful attention to details, the Executive Assistant maintains a dashboard of the CNPS's leading strategic priorities, initiatives, and deliverables, actively contributes to the elaboration and execution of project plans, maintains an effective digital filing system, provides administrative support services to the CEO when needed, coordinates the meetings of the Board of Directors, the Annual Members' Meetings, liaises with external stakeholders and internal staff with the appropriate level of formality and confidentiality.

KEY RESPONSIBILITIES

Office management and administrative support for the CEO

  • Plan and coordinate the schedule of the CEO
  • Plan and organize stakeholder meetings
  • Answer and redirect phone calls as required (CEO's Office)
  • Maintain contact lists
  • Maintain an organized electronic filing system in SharePoint
  • Produce, edit, and proofread documents
  • Perform other administrative support tasks as required

Board and Annual Meetings

  • Plan and coordinate Board meetings and Board committee meetings, including the scheduling of Board meeting, contracting for appropriate accommodations, participating in the preparation of the agenda and the decision support documents
  • Record and distribute meeting minutes
  • Coordinate the replacement of Board members at the end of their terms, and the orientation of incoming Board members
  • Update and maintain corporate documents, including bylaws, regulations, office policies and procedures

Project management:

  • Maintain a dashboard of key internal and external priorities and deliverables
  • Participate in the elaboration of workplans
  • Monitor progress and deadlines
  • Identify and report relevant developments
  • Liaise with internal staff and external stakeholders to support the realization of the priorities and deliverables

REQUIREMENTS

  • Post-secondary education in business or related discipline (Business Administration and/or Legal Administration preferred) or an equivalent combination of education and experience
  • 3 to 5 years of relevant administrative experience, including minimum 2 years' supporting senior leadership and/or board of directors.
  • High degree of proficiency with office applications, specifically Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Planner); virtual meeting platforms (MS Teams, Zoom), and file management/collaboration platforms (SharePoint)
  • Synoptic thinker with the ability to analyze data and identify opportunities
  • Ability and willingness to commute/relocate to Ottawa

ASSETS

  • Legal Administration or Law Clerk experience preferred
  • Professional proficiency in both English and French, written and oral
  • Experience using databases or customer management systems (Salesforce)
  • Knowledge of legal and/or medical terminology

KEY COMPETENCIES

Communication

  • Communicates, both in writing and verbally, in a clear, professional, and timely manner
  • Uses effective tools and techniques to communicate information internally and externally
  • Ensures that privacy is respected, and confidentiality is protected in all interactions
  • Anticipates stakeholder needs and adapts messaging and delivery medium accordingly
  • Has an in-depth understanding of document management properties
  • Identifies priorities and works autonomously
  • Monitors progress and makes necessary adjustments when required
  • Adapts well to and welcomes change
  • Receptive to changing priorities and pivots according to new directions
  • Thoroughly accomplishes tasks with the utmost attention placed on accuracy
  • Adheres to procedures and standards

Problem solving

  • Recognizes and anticipates implications of various courses of action
  • Gathers and processes relevant information
  • Proposes solutions-based recommendations

Teamwork and collaboration

  • Works cooperatively and effectively with others to set goals, solve problems and make decisions
  • Is client-focused
  • Looks for ways to improve service and processes

WHY CHOOSE THE CNPS?

  • Competitive total compensation package, including salary, comprehensive health & wellness benefits, vacation allowance, sick leave and defined benefit pension plan
  • Rewarding work in a dynamic, hard-working, positive team environment
  • Peer mentoring opportunities
  • Social committee events

HOW TO APPLY?

Please submit cover letter and resume to before 9am (Eastern Time) April 22, 2024.

Please address your application for the attention of Chantal Léonard, Chief Executive Officer.

We thank all candidates for their interest; however, only those candidates considered for an interview will be contacted.

The CNPS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Be the first to be notified about new Executive Assistant to Chief Executive Officer jobs in Ottawa, Ontario

I agree to receive jobs matching this search by email and I agree to the Terms. I can cancel alerts at any time.

About The Canadian Nurses Protective Society (CNPS)

The Canadian Nurses Protective Society (CNPS) in Ottawa, Ontario, Canada

This site asks for consent to use your data

perm_identity

  • perm_identity Personalised advertising and content, advertising and content measurement, audience research and services development
devices
  • devices Store and/or access information on a device

  • Executive Coach

    1 day ago


    Montréal, QC, Canada TEC Canada Full time

    Are you a former or retiring C-level Executive looking for the capstone of your career? Want to share your wisdom and experience with current C-level Executives? If you are looking for your next endeavor and have a passion for mentoring and guiding others then becoming a TEC Chair could be a perfect way to do something you love and know that it matters. What...

  • Executive Coach

    4 hours ago


    Montréal, QC, Canada TEC Canada Full time

    Are you a former or retiring C-level Executive looking for the capstone of your career? Want to share your wisdom and experience with current C-level Executives? If you are looking for your next endeavor and have a passion for mentoring and guiding others then becoming a TEC Chair could be a perfect way to do something you love and know that it matters. What...

  • Executive Assistant

    1 month ago


    Montréal, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...

  • Executive Assistant

    4 weeks ago


    Montréal, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...

  • Executive Assistant

    1 month ago


    Montréal, Canada ORA Full time

    ORA Graphene Audio is a Montreal based startup, which engineers advanced Graphene-based nanomaterials for high performance loudspeakers and headphones. Graphene speaker membranes allow for smaller, louder, more efficient drivers that produce audiophile sound quality at a fraction of the price of other esoteric solutions. **Executive Assistant...

  • Executive Assistant

    1 month ago


    Montréal, Canada CIMA+ Full time

    **Company Description** Welcome to a place where people are at the heart of everything we do.** Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. We are a firm 100% owned by its employees and we value...

  • Executive Assistant

    1 month ago


    Montréal, Canada Analysis Group, Inc. Full time

    Overview: Make an impact at Analysis Group, where we provide our clients with thoughtful, pragmatic solutions to their most challenging business and litigation problems. Analysis Group is one of the largest private economics consulting firms, with more than 1,000 professionals across 14 offices in North America, Europe, and Asia. Since 1981, we have provided...


  • Montréal, QC, Canada Wealthy Recruiting Full time

    Our client is a trusted leader in the SaaS industry, specializing in gathering, showcasing, and distributing customer data and ratings/reviews for major brands and retailers. Their platform drives omnichannel business success by harnessing authentic customer feedback to boost sales, reduce costs, and integrate data seamlessly across technology platforms....

  • Executive Assistant

    1 week ago


    Montréal, Canada Administration portuaire de Montréal Full time

    **Responsibilities** - Provide support and follow-up on strategic projects reporting to the CEO on a variety of issues, including preparation of presentations to the Executive Committee or Board of Directors. - Screen calls and manage the CEO agenda, including making arrangements for travel, meetings and events. Respond to routine correspondence. - Perform...


  • Montréal, Canada Egon Zehnder Full time

    **The Opportunity** **What You’ll Do** - EA Coverage_ - Manage complex calendars and prioritize meetings/calls as needed. - Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion. - Provide a bridge for smooth communication between the consultant and external/internal...


  • Montréal, Canada Commoneo LLC Full time

    Description: Part time Executive Administrative Assistant role, 3 days per week, Tues/Wed/Thurs and must be onsite in downtown Montreal. Large enterprise company enterprise executive administrative assistance preferred. Office Coordinator skills and qualifications - Excellent written and verbal communication skills - **Must be bilingual...


  • Montréal, Canada Nebula AI Inc. Full time

    **Company Profile**: Nebula AI Inc. located in the heart of Montreal is a fast-growing blockchain and AI company. We make AI computing fast and cost-effective. We make customers’ valuable data and models are their own. We are challengers who have a proven track record of making great things happen. We achieve innovative accomplishments by inspiring...

  • Executive Assistant

    1 month ago


    Montréal, Canada Montérégie West Community Network Full time

    The Montérégie West Community Network (MWCN) is a non-profit community-based organization whose mission is to facilitate access to services in English for the English-speaking community of Montérégie-West. MWCN is currently recruiting for an **Executive Assistant** working in our Châteauguay Office. **Responsibilities**: - Reports directly to the...


  • Montréal, Canada Galenvs Sciences Inc. Full time

    **Assistant(e) exécutive** Sur-place Temps-Plein **À propos de Galenvs Sciences** Galenvs Sciences Inc. est une entreprise de biotechnologie basée à Montréal, au Québec. Galenvs offre des plateformes et des solutions clés en main pour les chercheurs et les cliniciens dans les laboratoires universitaires, gouvernementaux, biotechnologiques et...

  • Development Executive

    3 weeks ago


    Montréal, Canada Goldrush Entertainment Full time

    A busy Montreal-based film production company is looking for a full or part-time Development Executive to work from the office, as well as remotely when mandated. Must be able to work independently, have experience with casting and feel comfortable dealing directly with agents. Previous experience as a Development Executive or Assistant to Producer required....

  • Executive Assistant

    1 month ago


    Montréal, Canada REMAX ALLIANCE INC. - Équipe Orfeo Full time

    **Executive Assistant - Fluent in English and French** **Responsibilities**: - Assist and support with day-to-day office tasks - Handle general office duties - Enter and update data - Update documents using Mac software (Keynote, Numbers) - Upload listings on centris.ca and eZmax - Manage our social media, including content creation using Canva **Position...


  • Montréal, Canada GenAIz Full time

    **Chief Technology Officer (CTO)** GENAIZ, a division of Uni3T, is a young and dynamic software development company that is active in the field of life sciences and the pharmaceutical industry. Our mission is to increase collective well-being by accelerating the creation of better products, processes and treatments thanks to artificial intelligence. For...

  • Client Executive

    1 day ago


    Montréal, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...


  • Montréal, Canada LCI Education Full time

    LCI Education is a diverse learning community of 12 select higher education institutions with 23 campuses on 5 continents, and 2,000 colleagues involved in educating over 20,000 learners worldwide each year. The primary duties of the incumbent will be to look after the professional and personal needs of the President. She will be responsible for organizing...


  • Montréal, Canada Evolving Web Full time

    **English to follow** Sous la responsabilité directe du directeur général, l'assistant(e) exécutif(ve) fournira un soutien administratif et un appui aux projets. Votre mission ? Permettre à notre directeur général et, par extension, à notre équipe de direction de donner le meilleur d'eux-mêmes. En tant qu'assistant(e) de direction de notre CEO,...