Office Manager/Executive Assistant

3 weeks ago

Cambridge, Canada Bunzl Canada Full time

Bunzl Safety Canada is seeking a dynamic individual to fill the role of Hybrid Office Manager/Executive Assistant. This position is pivotal in providing administrative support to the Senior Vice President, as well as managing various office administration tasks crucial for the smooth operation of the office. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills.

Responsibilities:

  • Provide comprehensive administrative support to the Senior Vice President, including but not limited to calendar management, expense reporting, and email management
  • Maintain a high level of confidentiality when handling sensitive information and have access to emails and calendars of executives
  • Coordinate and schedule meetings, appointments, and travel arrangements for the Senior Vice President as needed
  • Assist in the onboarding of new employees, including setting up workstations and providing necessary administrative support
  • Welcome visitors and manage the reception area, ensuring a professional and welcoming atmosphere
  • Handle shipping and receiving tasks, including sending out samples and managing incoming deliveries
  • Collaborate with various departments to ensure smooth communication and coordination of administrative tasks
  • Assist in organizing company events, meetings, and conferences as required.
  • Maintain office supplies inventory and place orders as needed.
  • Perform general administrative tasks such as filing, scanning, and photocopying documents
  • Assist where needed with order entry or financial month end tasks

Qualifications:

  • Bachelor's degree or equivalent experience in Business Administration or a related field is preferred
  • Proven experience in providing executive-level administrative support, preferably in a sales organization
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
  • Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
  • Ability to maintain a high level of confidentiality and discretion
  • A proactive and self-motivated attitude, with the ability to work both independently and as part of a team
  • Demonstrated ability to handle multiple tasks simultaneously with a sense of urgency and attention to detail

Note: This is a hybrid role that may require occasional in-office presence as well as the ability to work remotely.

Who We Are

Bunzl Canada Inc. (bunzlcanada.ca) provides the cleaning and hygiene products, food and retail packaging, safety products and industrial supplies that keep over 45,000 Canadian businesses running, every day. With over 1100 employees, we are one of the largest, most successful global companies in Canada with a long-standing track record of retaining, developing, and investing in our people.

What We Believe

Bunzl believes in the Power of People. We put our people first.

  • We believe through diversity we build strength.
  • We believe that an entrepreneurial spirit provides endless possibilities.
  • We believe that together we can achieve anything.
  • We believe through innovation we can find dynamic solutions.
  • We believe that motivated people create happy customers.
  • We believe everyone counts at Bunzl.
  • We believe that when you join our team, your potential is unlimited.

At Bunzl, we believe in you

What's in it for you?

Come showcase what you can do in a fast-moving, evolving company that provides competitive compensation, benefits, RRSP Match, Share Save (Stock) opportunities, performance incentives and career development opportunities. You'll find the support, leadership, and workplace culture you need to achieve your full potential. When you are successful, we are successful At Bunzl, we don't just say our people are our greatest asset, we really mean it. Let's talk about your future.

Interview guidance

Bunzl is an Equal Opportunity Employer committed to fostering an inclusive and accessible environment reflecting the diversity of the communities in which we operate. If requested, we will provide reasonable accommodation during the recruitment process for persons with disabilities.

Only applicants moving forward in the process will be contacted

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