Executive Admin Assistant

3 weeks ago

Cambridge, Canada Electrical Safety Authority Full time

**About the Job**

Reporting to the General Manager, Customer Service, the Executive Administrative Assistant & Facility Management role provides a full range of office and facility management, administrative and scheduling services and support the Customer Service Centre. Strict confidentiality is required in many circumstances.

**Job Type**: Full Time, Permanent

**Benefits**:

- Competitive Salary
- Employee Assistance Program
- Wellness Program
- Employee Recognition Program

**About Us**

The ESA is one of Ontario's leading employers. If you choose to join our team, you will be entering a safety and development focused environment where we will care about YOU as a member of our team and as an individual. We take care of members of our team with an industry-leading benefits package and a defined-benefit pension plan, not to mention our competitive salaries.

We will help you build on your strengths, appreciate your diversity, provide opportunities for your development and challenge you to be your best. We will make sure you are clear on your accountabilities and have the right resources, systems and tools to achieve and succeed in your role.

**QUALIFICATIONS**
- This knowledge is considered to be normally acquired either through the successful completion of Grade XII in a Secondary, Commercial or Technical School plus intermediate specialized courses or by having the equivalent level of education.
- Requires knowledge of business mathematics and statistics as they relate to cost reporting and budgeting process when extracting or summarizing data, performing calculations or preparing tables and graphs. Requires an understanding of business and office principles to assimilate data, maintain records and to handle details associated with office operations.
- Requires knowledge of HR fundamentals to be able to respond to collective agreement queries.
- Requires knowledge of various business software packages for the purposes of extracting and analyzing data for forecasting, planning, identifying and mitigating unplanned variances.
- Requires the ability to provide business operations analysis for financial performance and measure results against expectations.
- Requires experience/exposure to understand administrative and office operations across the company and each department’s roles/responsibilities.
- Requires experience with budget planning, preparation, submission, reporting and forecasting. These activities focus on processing all the requirements involved in budget preparation, variance explanations and the procedures, practices and regulations associated with the budget system.
- Requires familiarity with statistical reporting systems and tools. Requires experience in the setup, security and maintenance of records.
- Requires experience to understand the company’s communications needs, office equipment, tools (incl. computer equipment, vehicles, PPE, etc.).
- Requires experience to understand marketing requirements and providers.
- Requires experience supervising and coaching staff in a unionized environment.
- Ability to communicate business needs and decisions with peers and staff.
- Requires experience in facility management, planning and coordination services. Requires excellent communication skills, both verbal and written.
- Requires experience in negotiating contracts and arranging meetings with internal and external stakeholders including hotel/lodging, presenters, material/handouts, refreshments and all other associated needs. Requires the ability to deal with situations in a professional and confidential manner, when required.
- Requires the ability to be extremely organized while meeting tight timelines and managing change in a professional and efficient manner.
- Ability to work independently, using sound judgment and to take initiative, when required.
- Project and Time Management, Communication and Change Management skills are essential.
- A period of up to four years is considered necessary to gain this experience.
- Please be advised that in relation to all job postings on this webpage, accommodation for persons with disabilities is available throughout the recruitment process upon request in accordance with requirements under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act._

**COVID-19 Requirements**:

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