Executive Administrative Assistant

3 weeks ago


Cambridge, Canada Electrical Safety Authority Full time

Electrical Safety Authority (ESA) has a clear mandate from the Ontario government. Everything we do aims to improve electrical safety for the public. To do this, we anticipate, understand and prevent electrical-related harms.

**Job Summary**

ESA has a unique opportunity for an Executive Administrative Assistant with a facilities management background. In this dual role, you will support the General Manager as an Executive Administrative Assistant and provide Facilities Management support.

Reporting to the General Manager, Customer Service, the Executive Administrative Assistant & Facility Management role provides a full range of administrative, office and facility management, scheduling services and support to the Customer Service Centre.

Key responsibilities include:

- Manage the overall administrative services operation for designated Executives, Management and their departments.
- Provide coordination services of scheduling to Management.
- Coordinate procurement process, securing vendor contracts, and service agreements, ensuring terms are adhered to and concerns addressed.
- Plan and coordinate services, including administering contracts, monitoring equipment and furniture inventory, and ensuring the effectiveness of workplace environments and health and safety compliance.
- Preparing, monitoring, forecasting, maintaining and identifying budget variances.

**Who Are You?**

You have experience within facilities management and providing administrative support.

You are an experienced professional with exceptional interpersonal skills, exercised discretion and utilized independent decision-making that will best represent ESA and aid our clients within a unionized environment.

You are experienced in monitoring and supporting departmental goals and strategies based on broader organizational goals.

You have experience with budget planning, preparation, submission, reporting and forecasting and have experience with project planning; you are proficient in MS Office 365 and various software’s - Such as Cisco, SAP, and in-house products.

**Why Join ESA?**

ESA is one of Ontario's leading employers. By joining our team, you will enter a safety and development-focused environment. We will build on your strengths, appreciate your diversity, provide opportunities for your development and challenge you to be your best.

We offer:

- A diverse team of empowered professionals working together to achieve common goals
- Competitive compensation
- Comprehensive pension and benefits plans
- Employee recognition programs
- Professional development
- Work-life balance and Employee Assistance Program

Please be advised that in relation to all job postings on this webpage, accommodation for persons with disabilities is available throughout the recruitment process upon request in accordance with requirements under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

**COVID-19 Requirements**:
**Benefits**:

- Company pension
- Employee assistance program
- Extended health care
- Life insurance
- Wellness program

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Cambridge, ON: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Cambridge, ON

Application deadline: 2023-03-14



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