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Assistant Accounting Administrator, Six
3 months ago
External Posting - applications from approved casual and term ESP members and external applicants. If you are a Regular (permanent) ESP employee, you must apply to the Internal Posting.
The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.
We are seeking a creative, dynamic, committed professional to join our team:
Assistant Accounting Administrator Six (6) Month Term Assignment Monday - Friday, 35 Hours per Week ESP, Level 7: $48,803 to $62,947
Under the general direction of the Finance Officer, the Assistant Accounting Administrator is responsible for monitoring, receiving and analyzing accounts payable and general accounting data, while providing support to all schools and departments as well as assisting the Accounting Administrator with various accounting functions.
Main responsibilities include but are not limited to:
- Ensures data integrity on the Finance Oracle Database as well as monitors general ledger accounts;
- Verifies payments to vendors and accounts payable disbursements and produces preliminary and final cheque runs;
- Maintains the District's Special Purpose grants by recording, reconciling and accounting for revenues and expenses.
- Liaise with staff of all levels to ensure grants are spent accordingly and fulfilling all required Ministry reporting requirements
- Provides a high degree of service/support to schools/departments and the public and responds to written, electronic, telephone, school/departmental inquiries;
- Assists with the Purchase and Travel Card Program;
- Checks and reviews electronic payment files;
- Monitors GST credit card rebates and validates and processes various interfaces.
Qualifications
- C ompletion of a 2 year community college diploma in Business or related field, and a minimum of 5 years experience in a computerized educational financial environment; an equivalent combination of education and school board accounting experience is also considered.
- Knowledge of relevant Board policies and procedures; financial/accounting methods.
- Knowledge of computer applications including spreadsheets, word processing software;
- Knowledge of accounting and financial systems, Centresuite (Pcard System) and electronic banking applications.
- Proficient in the use of macro applications in Excel and Word.
- Initiative and judgment skills required to identify and resolve problems and discrepancies and to interpret and apply District policies and procedures.
- Research and analytical skills to locate, retrieve and produce reports/data/information.
- Organization and time management skills to organize work and meet strict deadlines.
- Interpersonal and communication (oral and written) skills to effectively respond to inquiries, and be able to provide, explain or clarify information to Board personnel, contractors, suppliers and other external contacts.
- Ability to use tact, diplomacy and discretion.
- Ability to learn and adapt quickly to new financial applications in a rapidly changing electronic data environment.
- Ability to work independently, with minimum supervision and in a team environment.
Application Process
Applications will be considered in accordance with the ESP Collective Agreement, in the following order:
1.Applications from Regular full-time and part-time employees within ESP bargaining unit are given first consideration. (Internal Posting)
2.Applications from term and casual employees within ESP bargaining unit are given 2nd consideration. (External Posting)
3.Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.
If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.
The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.
If you are not a Board employee and do not have an existing ATE account , you will be asked to create one at . Choose Job Category 'ECE, EA and Support Staff'. Once you have created your account, you must then search for the job posting at OCDSB, Hit Apply, and upload your resume.
Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3.
OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
If you require accommodations at any point in the selection process, please send an email to at any time.
EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER
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