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Administrative and Digital Content Assistant

2 months ago

Ottawa, Ontario, Canada Carleton University Full time

**Administrative Assistant to the Department**

This role provides administrative support to the Department, handling various tasks, coordinating events, and maintaining the department's website and social media accounts.

Under the supervision of the Departmental Administrator and the general direction of the Chair, the incumbent performs a variety of administrative duties that require initiative, tact, judgment, and confidentiality. The incumbent provides administrative support for the management of teaching and research assistants, coordinates office assignments, and compiles student applications for external awards.

The incumbent assists with departmental promotions and publicity activities, including events, guest speakers, and social media. They coordinate special events, maintain and update the department's website and social media accounts, and respond to front counter inquiries.

The incumbent also assists faculty members with purchasing, reconciling university-issued credit cards, and travel and expense submissions. They maintain and budget departmental supplies, assist the Chair/Administrator with special projects, and monitor departmental email addresses.

**Key Responsibilities:**

• Provide administrative support for the management of teaching and research assistants
• Coordinate office assignments and student applications for external awards
• Assist with departmental promotions and publicity activities
• Coordinate special events and maintain departmental website and social media accounts
• Respond to front counter inquiries and direct individuals to the appropriate staff or faculty member
• Assist faculty members with purchasing, reconciling university-issued credit cards, and travel and expense submissions
• Maintain and budget departmental supplies
• Assist the Chair/Administrator with special projects and monitor departmental email addresses

**Qualifications:**

• Experience in website maintenance
• High level of proficiency with Word, Excel, PowerPoint, and Outlook
• Knowledge and experience with paper and electronic filing and record-keeping
• Thorough knowledge of policies and procedures related to graduate studies
• Excellent organizational skills and ability to work under pressure
• Ability to communicate effectively and respond well to requests and inquiries from other staff
• Ability to work as an effective team member and communicate effectively using social media

**Education and Experience:**

• Three-year diploma or university degree
• Minimum of three years of progressive administrative experience, including a minimum of one year in a post-secondary setting

**Note:**

• Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications.
• Applicants may be required to complete an employment test as part of the selection process for this position.
• Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength.