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Administrative Clerk/Financial Coordinator

2 months ago

Ottawa, Ontario, Canada Accounting Education Full time
About Our Company

Accounting Education is a leading provider of financial services and solutions. We are a family-owned business with a long history of delivering high-quality services to our clients.

Job Summary

We are seeking a skilled Accounts Receivable Clerk to join our team. The successful candidate will be responsible for providing financial, administrative, and clerical services to our clients.

Key Responsibilities
  • Accounts Receivable Duties:
    • Ensure accuracy and efficiency of operations by processing and monitoring incoming payments.
    • Verify and post receipts to secure revenue.
  • Daily Tasks and Responsibilities:
    • Post customer payments by recording cash, checks, and credit card transactions.
    • Post revenues by verifying and entering transactions from lock box and local deposits.
    • Update receivables by totaling unpaid invoices.
    • Maintain records by microfilming invoices, debits, and credits.
    • Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers.
    • Resolve valid or authorized deductions by entering adjusting entries.
    • Resolve invalid or unauthorized deductions by following pending deductions procedures.
    • Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department.
    • Summarize receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
    • Protect the organization's value by keeping information confidential.
    • Accomplish accounting and organization mission by completing related results as needed.
    Requirements
    • Bachelor's degree in Accounting or related field.
    • Proven working experience as accounts receivable clerk, accounts receivable manager, or accountant.
    • Solid understanding of basic accounting principles, fair credit practices, and collection regulations.
    • Proven ability to calculate, post, and manage accounting figures and financial records.
    • Data entry skills along with a knack for numbers.
    • Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ER software).
    • Proficiency in English and in MS Office.
    • Customer service orientation and negotiation skills.
    • High degree of accuracy and attention to detail.