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Project Coordinator

3 months ago

Toronto, Ontario, Canada Prism Partners Inc. Full time
Our organization is currently seeking a project coordinator who shares our passion and pride in what we do.

If you are willing to learn and have the drive, integrity, and expertise to be successful we have a place for you on our team.

The Project Coordinator will work with the Project Manager to ensure projects are implemented successfully by gathering equipment, resources, and information.

The project coordinator is responsible for all administrative tasks to help projects stay on schedule and within budget.

This includes assigning and monitoring daily tasks and communication, as well as creating reports and updates for the project manager and other members of management.

A project coordinator serves an essential role in effective project management.

As a project coordinator, you will be responsible for following the company's core values so that the organization achieves our vision for the future.


What is in it for you?

  • Ability to work in a dynamic, collaborative environment where you are encouraged to share your ideas. We are Pioneers in project management consulting
  • Ongoing coaching and mentoring to set you up for success.
  • We offer our team a competitive salary, benefits, and Flex-Work Schedules

Primary Duties and Responsibilities

  • Taking, writing & distributing minutes; booking meetings
  • Preparation of presentation material, correspondence, agendas, schedules
  • Site Inspection: taking photos, reviewing design drawings for compliance to Owner requirements
  • Updating spreadsheets: financial tracking, risk registers, and issues logs
  • Updating and tracking MS Project Gantt charts; producing project status reports
  • Tracking and documenting the issuance of all POs & change orders
  • Providing support to CEO, Project Managers, and other team members as required.
  • General clerical duties including but are not limited to ordering, stocking, filing & running errands as required
  • Site Inspection: photos and review of design drawings for compliance to Owner requirements; participation in the deficiency reporting process
  • Provide support to Project Managers and other team members as required

Required Competencies

  • Demonstrated experience managing projects from $250K to $90 million. Experience working in a designsupply or designbuild environment, or custom manufacturing of industrial equipment is a definite asset.
  • Strong commercial understanding of project contracts
  • Advanced reading, writing, communication, and computational skills
  • Ability to prepare complex presentation material, agendas, schedules; ability to create charts, graphs, and other visual aids to illustrate company organization, project teams, fee calculations & various other data
  • Knowledge of: AutoCAD and/or 3D modeling, project management practices, finance and budgeting concepts
  • Knowledge/familiarity with the Ministry of Health and Long-Term Care's Capital Planning Process would be an asset
  • Strong organizational skills; ability to manage, coordinate, track all projectrelated documentation for numerous projects
  • Ability to work on & prioritize a multitude of tasks simultaneously to meet deadlines; works well under pressure
  • Takes direction well
  • Must possess a valid driver's license and vehicle

Education

  • Postsecondary education in Business, Architecture / Design, Construction Management, or other appropriate disciplines
  • PMP or CAPM certification, or in the final stages of obtaining
  • LEED certification is an asset

Experience

  • Minimum 3 years of experience in a similar role
  • Work experience on a construction site in the capacity of a Coordinator or Site Supervisor would be an asset
  • Work experience with health care capital projects would be an asset

Working Conditions

  • Construction site trailer environment
  • Occasional travel to client locations when needed

Reporting Relationship

  • Accountable to Junior/Senior Project Managers
  • Accountable to project timelines and plan

Other:
Proof of credentials to be provided; testing & reference checks will be performed

  • We will accommodate people with disabilities during the recruitment, assessment, hiring process, and employment. Please notify us as soon as possible of any adaptive measures you might require at any stage of the recruitment process. _

Benefits:

  • Dental care
  • Extended health care
  • Paid time off
  • Vision care

Schedule:

  • 8 hour shift

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Project management: 1 year (preferred)

Work Location:
Hybrid remote in TORONTO, ON