Full Time Administrative Assistant

7 days ago

London, Ontario, Canada The Salvation Army Full time
The Administrative Assistant position leads and coordinates all secretarial and administrative duties in the ministry for London Citadel.

KEY RESPONSIBILITIES:

General Administration

  • Draft and type correspondences or generates reports (e.g., letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy; researches and responds to difficult enquiries on behalf of the corps officers.
  • Handle and ensure the protection of extremely confidential and sensitive employee/Officer and/or program files.
  • Draft and distribute thank you letters to volunteers and donors.
  • Assist with the preparation for the Annual Ministry Unit Review.
  • Maintain databases (e.g., volunteer information, contact lists, inventory, hours worked); may input data into The Salvation Army Management Information System
  • S.A.M.I.S and UltiPro
  • Perform minor updates and/or adjustments to Corps webpage.
  • Schedule meetings, prepare agendas, type, and circulate minutes.
  • Keep track of the Corps Officers' calendars.
  • Order all stationery supplies and maintains adequate office supplies and other supplies as needed (janitorial supplies; kitchen supplies); Maintains postage stamp supply; arranges for maintenance of office equipment.
  • Ensure the general cleanliness and orderliness of the front entrance and reception area, update publications and displays as required.
  • Administrative support to corps programming, including events, camps,
  • Maintain weekly 'Rosters' as related to Corps worship services (e.g., Sunday School teachers, PowerPoint, Children's Time, Special Music, etc.).

Property

  • Arrange for occasional property maintenance repairs when local Property Manager is on vacation.
  • Works in conjunction with Property manager to keep track of all keys and key fobs.
  • Coordinate details associated with all facility rentals, including preparing lease and rental agreements, and accepting monetary payments for building rentals.

Finance

  • Serve as the custodian of the gift card log, Corps Petty Cash; receive, process, reconcile and replenish petty cash and store securely in the Corps safe.
  • Process bill/invoices under direction from Corps Officer, from timetotime.
  • Arrange and submit requests for reimbursements using TEM.
  • Accept in person donations from the public and issue receipts for donations where applicable.
  • Input timekeeping balances using UltiPro for biweekly payroll.
Perform other related duties as required.

WORKING CONDITIONS:

  • This is a permanent fulltime position based on 30 hours per week.
  • Flexibility in scheduling is required and will vary.
  • The work environment is typically in a general office setting in generally agreeable conditions.
  • This job requires using a computer frequently, working in a sitting position for periods of time.
  • The performance of the job requires the ability to lift/move 30 lbs., reach, bend, twist, and stoop frequently, work in a standing or sitting position for long periods, unpacking delivery vehicles, and computer keyboarding.
  • Occasional travel (up to 5%) is associated with this position.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

  • Minimum Grade 12 diploma
  • Has completed Administrative Skills course or similar program.
  • Alternative combinations of education and experience may be considered.

EXPERIENCE AND KNOWLEDGE:

  • Minimum of two (2) years of prior related experience, including administrative, senior administrative/secretarial and general accounting experience.
  • Experience dealing with office equipment and tools.
  • Valid Ontario Class "G" Driver's License; personal vehicle and insurance, and a Driver's abstract for review and verification that is satisfactory to The Salvation Army, in its sole discretion, is required.

SKILLS AND CAPABILITIES:

  • Attention to detail, problem solving and analytical skills.
  • Selfmotivated/disciplined.
  • Proficiency in all Microsoft Office products is required i.e., Word, Excel, Publisher, PowerPoint, plus Google Workspaces, all via Mac operating system; and telephone, photocopier, scanner, and fax machine, etc.
  • Ability to maintain information in confidence and exercise good judgement.
  • Ability to work in a fastpaced environment, attention to detail, problem solving and analytical skills with an aptitude for accuracy and thoroughness and consistent followup.
  • Exceptional organizational, prioritizing and time management skills to effectively handle multiple priorities and meet competing deadlines with mínimal supervision.
  • Demonstrated ability to work independently and participate as an active and responsible team member in a cooperative team environment.
  • Excellent interpersonal skills, integrity, and adaptability.
  • Exhibit good listening skills, have strong oral/written communication skills and respect authority.
  • Able to work in a consultative, diplomatic and tactful manner when dealing with the public, both in person and on the telepho

  • Assistant HR and Payroll Administrator-full Time

    6 days ago

    London, Ontario, Canada Larlyn Property Management Full time

    Larlyn Property Management is seeking an experienced, motivated Assistant HR and Payroll Administrator to join our finance team. The Assistant HR and Payroll Administrator is responsible for the timely payroll administration, adjustments and the assurance of updating and accuracy of all employee data maintained for payroll processing purposes. Handle payroll...

  • Office Assistant Administration

    6 days ago

    London, Ontario, Canada Trailer Time RV Centre Full time

    Trailer Time RV CentreFull Time $15 to $25 CA per yearSalary: $15.50-$25.01 per hourSchedule: Monday to Friday Weekends as neededAbility to commute/relocate: London, ON N6P 1H8: reliably commute or plan to relocate before starting work (preferred)Education: Secondary School (preferred)Experience: Front desk: 1 year (preferred) Administrative experience: 1...

  • Administrator- Full Time

    7 days ago

    London, Ontario, Canada ABL Employment Full time

    ABL Employment is an industry expert in the entry-to-mid level office positions. We are looking for experienced office administrators in London for our clients' peak seasons. We typically hire for the following positions: office admin, customer service, accounting, data entry, accounts payable and accounts receivable, call centre, credit / collections,...

  • Full Time Office Clerk

    7 days ago

    London, Ontario, Canada MCA Dental Group Limited Full time

    Dental Office Administrator & Level II DA - Full Time - London South Full-Time Dental Administrator with Level 2 Dental Assisting Experience Wanted at Our Dental Office Are you an administrative wizard with a passion for healthcare? We are a rapidly expanding dental practice committed to providing our patients with exceptional dental care. We're currently...

  • Full Time Receptionist

    6 days ago

    London, Ontario, Canada RAY CULLEN CHEVROLET BUICK GMC LTD Full time

    We are currently seeking a Full Time Receptionist to join the Ray Cullen Family Monday to Friday 9am-5pmDuties include (but not limited to):Greeting Clients upon their arrival at the dealership. Handle general inquiries from Clients, and direct calls to appropriate Staff/Departments. Communicate with all callers in a friendly, efficient and professional...

  • Administrative Assistant

    7 days ago

    London, Ontario, Canada Cheshire Independent Living Services Full time

    Cheshire Independent Living Services is the Lead Agency for Community Support Services in London and Middlesex. CSS Central Intake completes intakes on behalf of our CSS partners to register individuals for services. We focus on promoting independent living through prevention, early intervention, self-management, health and well-being services such as...

  • Administrative Assistant

    7 days ago

    London, Ontario, Canada Ontario Association of Paramedic Chiefs Full time

    Salary Range: TBDLocation: Middlesex-London, ON Organization: Middlesex-London Paramedic ServiceJob Type: Full-timeExpiration Date: January 06, 2024Classification: Non-unionJob DescriptionReporting to the Senior Management Team, the Administrative Assistant provides day-to-day administrative support to Middlesex-London Paramedic Service. This position will...

  • Administrative Assistant

    6 days ago

    London, Ontario, Canada Positive Identity Full time

    Are you ready to join a challenging, energetic and fast paced environment? We are a local family owned promotional company located in London, ON and are looking for a Bilingual ( English/French) Administrative Assistant.We have a very friendly, cooperative work environment with many long term employees. We are very accommodating with our staff and pride...

  • Pharmacy Assistant Full Time

    6 days ago

    London, Ontario, Canada Pharmasave Dundas Street & Compounding Centre #9407 Full time

    Responsibilities include: Participation in daily pharmacy activities Patient greeting and confirmation of accuracy of all pertinent prescription information prior to filling Accurate data entry and dispensing of patient and prescription information General inquiries from patients both in store and on telephone Communication with other health care...

  • Full Time Pharmacy Assistant

    7 days ago

    London, Ontario, Canada Yurek Specialties Limited Full time

    For over 59 years, Yurek has set the standard of pharmaceutical care in Southwestern Ontario. From product and medication recommendations, to community outreach programs, to diabetes consultations and flu shots, we are committed to providing our clients superior products, advice, and services to help them get the most out of life.Yurek Specialties Limited is...

  • Full Time Pharmacy Assistant

    6 days ago

    London, Ontario, Canada London Care Pharmacy North Full time

    Our Fast growing Pharmacy is looking to add one ambitious member to our team.the pharmacy assistant is expected to help with the following tasks:Patient greeting and confirmation of the accuracy of all pertinent prescription information prior to filling Data entry of patient care information. Handling customer prescription pick up Assisting with cashier...

  • Administrative Assistant

    7 days ago

    London, Ontario, Canada Goodwill Industries Ontario Great Lakes Full time

    This position is funded by the Canada Summer Job Grant and will last 8 weeks.Job Title: Administrative Assistant (Marketing Department)Location: London, ONHourly Wage Rate: $17.00Number of Weeks: 8 (possible extension and part-time work in Fall)Number of Hours per Week: 35.00 hoursAbout GoodwillGoodwill Industries, Ontario Great Lakes is a leading...

  • Administrative Assistant/office Administrator

    7 days ago

    London, Ontario, Canada MAC Group of Companies Full time

    Administrative Assistant / Office AdministratorMAC Group of Companies is hiring a part-time Administrative Assistant to join our rapidly growing and supportive team This position will be on day shifts Tuesday, Wednesday and Thursday (8-to-9-hour shifts), with an opportunity to become a full-time position (Monday to Friday) in December.Founded over 60 years...

  • Administrative Assistant

    7 days ago

    London, Ontario, Canada Randstad Canada Full time

    Administrative AssistantKey Job Elements:Our client's company is seeking an Administrative Assistant to be a part of their admin team to support the Engineering Design & Technology team. They are looking for an individual who is efficient and comfortable working in a team environment, has the ability to multi-task, while maintaining complex schedules. The...

  • Administrative Assistant

    7 days ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level NPlease note, this is a temporary full time opportunity, covering a leave, with an anticipated end date of April 30, 2024.Secondments are Welcome:Click here for more details on secondment opportunities.About Western:Since 1878, Western University has been committed to serving our...

  • Administrative Assistant

    6 days ago

    London, Ontario, Canada Western University Full time

    Classification & Regular Hours:Hours per Week: 35Salary Grade: Level MPlease note, this is a 6-month, temporary full time contract opportunity.Secondments are Welcome:Click here for more details on secondment opportunities.About Western:Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and...

  • Full Time Dental Assistant Required

    7 days ago

    London, Ontario, Canada Associate Recruiter Inc. Full time

    Join our vibrant team at our successful dental practice in NE London, Ontario.We are in search of a talented and caring Certified Dental Assistant (CDA) to enhance our team. As a Certified Dental Assistant, you will have a crucial role within our team, delivering exceptional patient care.WHAT WE OFFER: Competitive salary Full-time position Permanent contract...

  • Receptionist/administrative Assistant

    7 days ago

    London, Ontario, Canada DIAMOND AIRCRAFT INDUSTRIES Full time

    At Diamond Aircraft, we combine cutting-edge technology with pioneering innovation. Our dedication to advanced engineering, attention to detail, quality and workmanship makes our aircraft the safest in their class.The position is responsible for providing a wide range of administrative support activities to facilitate the efficient operation of the...

  • Administrative Assistant

    6 days ago

    London, Ontario, Canada Ophthalmic Surgeon & Physician Office Full time

    We are looking for the following attributes:Core Competencies Professional personality & appearance Strong computer skills Warm, caring and friendly personality Strong time management skills Creative and innovative thinker Strong critical thinking and problemsolving skills Accountable, honest and dependable High level of ethics and integrity Strong planning...

  • Administrative Assistant

    6 days ago

    London, Ontario, Canada CANUSA Automotive Warehousing Inc Full time

    Position Title:Administrative AssistantLocation: London, OntarioType of Employment:Full-time permanentCompensation: Starting at $20.00 per hour ($41,600 per year) with a comprehensive benefits packageHours: Monday to Friday, 8:00 a.m. to 4:30 p.m. Occasional overtime in the evenings and weekends may be required depending on project requirements Occasional...