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Administrative Assistant

3 months ago

Hamilton, Ontario, Canada Shehnai Restaurant Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 40 hours per week
  • Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
  • Experience: 1 year to less than 2 years

Work setting:

  • Restaurant

Tasks:

  • Arrange and coordinate seminars, conferences, etc.
  • Plan and control budget and expenditures
  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Respond to employee questions and complaints
  • Plan, organize, direct, control and evaluate daily operations
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks

Computer and technology knowledge:

  • MS Excel
  • MS PowerPoint
  • MS Word

Security and safety:

  • Basic security clearance

Support for newcomers and refugees:

  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
  • Provides diversity and crosscultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths:

  • Participates in a government or community program or initiative that supports youth employment

Support for Veterans:

  • Participates in a government or community program or initiative that supports Veterans

Support for Indigenous people:

  • Participates in a government or community program or initiative that supports Indigenous people
  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
  • Develops and maintains relationships with indigenous communities, indigenousowned businesses and organizations
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
  • Facilitates access to Elders who can offer support and guidance to Indigenous workers

Support for mature workers:

  • Participates in a government or community program or initiative that supports mature workers

Supports for visible minorities:

  • Participates in a government or community program or initiative that supports members of visible minorities
  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
  • Offers mentorship programs that pair members of visible minorities with experienced employees
  • Provides diversity and crosscultural training to create a welcoming work environment for members of visible minorities