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Executive Assistant/office Manager

3 months ago

Fergus, Ontario, Canada Financial Service Business Full time

Knowledge & Skills

  • Knowledge of various computer programs & office equipment
  • Experience working with Mac computers considered an asset
  • Quick learner
  • High level of attention to detail, accuracy, and organization
  • A problemsolving mindset with ability to work with mínimal instruction
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Able to prioritize tasks and be flexible when urgent matters arise
  • Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization
  • Working flexible hours between 9am to 4pm work hours may need to vary to accommodate Principal's calendar and engagements
  • Ability to commute between work office & Principal's home office
  • Experience exercising discretion and confidentiality with all sensitive company or personal information

What you'll do here

  • Provide administrative support: Reminders for work in process, drafting documents, filing, organizing, assembling mailings
  • Record and reconcile daily trades and maintain trade spreadsheet
  • Provide weekly reporting of pending business
  • Answer phones and forward to appropriate associate
  • Point of contact for team including compliance changes
  • Maintain all trade files
  • Purchase office supplies
  • Assist with organizing team trainings
  • Mail pickup (Canada Post) and interoffice mail sort and distribute daily
  • Providing ongoing troubleshooting support for team members as it relates to minor technical queries
  • Remind associates of upcoming deadlines
  • Other duties as assigned

Schedule:

  • Monday to Friday
We thank all applicants, however only those considered will be contacted

Job Types:
Full-time, Part-time

Benefits:

  • Casual dress
  • Flexible schedule
  • Onsite parking

Schedule:

  • Monday to Friday
  • No weekends

Application question(s):

  • Are you able to reliably commute between Fergus & Kitchener?

Work Location:
One location