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Executive Administrative Support

3 months ago

Fergus, Ontario, Canada Fergus Esso Full time
Position Overview

We are seeking a dedicated Administrative Assistant to join our team at Fergus Esso. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.

Qualifications
  • Education: Secondary (high) school graduation certificate or equivalent experience.
  • Experience: 1 year to less than 2 years in a similar role.
Key Responsibilities
  • Organize and coordinate seminars, conferences, and meetings.
  • Document and prepare minutes for meetings and events.
  • Establish and maintain office procedures and routines.
  • Schedule and confirm appointments efficiently.
  • Manage telephone communications and relay messages accurately.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data, statistics, and relevant information.
  • Order and manage office supplies and inventory.
  • Arrange travel plans, itineraries, and reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents, including correspondence and forms.
Technical Skills

Proficiency in MS Office is required.

Work Environment

This position requires the ability to thrive in a fast-paced environment while managing tight deadlines and maintaining attention to detail.

Personal Attributes
  • Strong multitasking abilities.
  • Flexibility and adaptability to changing priorities.
  • Highly organized and detail-oriented.
  • Team-oriented with a focus on client satisfaction.
  • Reliable and accurate in task execution.
Employment Details
  • Job Type: Permanent
  • Working Hours: 35 hours per week
  • Language of Work: English