Clk 12r

7 days ago

Burnaby, British Columbia, Canada BC Public Service Full time

Posting Title- CLK 12R - Executive Administrative Assistant, CIO- Position Classification- Clerk R12- Union- GEU- Location- Burnaby, BC V3J 1N3 CA (Primary)- Salary Range- $49,464.27 to $55,838.

67 annually- Close Date- 2/28/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Liquor Distribution Branch- Ministry Branch / Division- BC Liquor Distribution Branch- Job Summary
Executive Administrative Assistant, CIO

Clerk R12
At the Liquor Distribution Branch (LDB) our vision of 'Service. Relationships.

Results.' is all about providing a valued service, building strong relationships with our stakeholders, and achieving greater results for the province.

The LDB is one of two branches of government responsible for the cannabis and liquor industry of B.C.

We operate the wholesale distribution of beverage alcohol and non-medical cannabis within the province, as well as the household retail brands of BC Liquor Stores and BC Cannabis Stores.


We employ nearly 5,000 people in over 200 communities and have hundreds of career opportunities spanning our entire wholesale, retail and corporate operations - from supply chain logistics, to high-tech solutions, and everything in between.

The LDB has been named one of BC's Top Employers 12 times over for offering exceptional places to work, flexible work hours and earned days off, extended health and dental benefits, maternity and parental leave top-up payments, a pension program, in-house professional and leadership development, and subsidies for professional accreditation.


At present, the IT team consists of more than 200 full-time employees and includes a sourcing strategy to leverage external expertise to ensure the integrated IT team continues to deliver LDB's strategic initiatives timely and in high quality.


Key systems in use by the BCLDB include Infrastructure and Enterprise Resource Planning (ERP) systems which support our head office, BC Liquor Stores, and BC Cannabis Stores, and Supply Chain Management (SCM) systems which support over 25,000 suppliers of liquor, cannabis products as well as 2,000 wholesale customers and 10,000 hospitality customers.


Reporting to the Chief Information Officer, the Executive Admin Assistant is the initial contact to the public, staff at all levels, and others with whom the Chief Information Officer or senior staff may have contact with.

The position provides coordination and direct support for the department's staff administration and all other administrative support activities throughout the department.

This position is the key focal point of departmental activity, therefore must maintain an efficient flow of information between the Chief Information Officer, Department Directors, and staff.

The LDB's leadership team strives for excellence as it acts to drive profitable growth and achieve business objectives.

The organization's operating environment is characterized by considerable challenges, including competitive factors, changes to the regulatory regime and new technologies that impact business operations.

Positions throughout the organization play a role in addressing these challenges and contributing to the achievement of corporate objectives. The work environment is fast paced, and attention to detail is of critical importance.

A criminal record check is required.


For complete details about this opportunity, including accountabilities, please refer to the attached job description, also located in the Additional Information section at the bottom of the posting.

An eligibility list for permanent or temporary future opportunities may be established.

Position Requirements:

Education and Experience:


A minimum of two (2) years of senior administrative support experience in a large, high-volume office environment, including recent, related experience*.


  • Recent and related experience must have occurred within the last 5 years and must include the following:
  • Experience providing administrative support to an executive level and supporting multiple department directors and/or senior management including calendar management.
  • Experience coordinating meetings from crossgovernment, internal and/or external clients including preparation of relevant information, i.e., agenda, meeting minutes, information packages, room bookings etc.
  • Experience providing financial services, including reconciling transactions, reviewing financial reports, preparing accruals, etc.
  • Degree, diploma, or certificate in Business Administration, Administrative Assistance, or related field.
  • Experience dealing with confidential and sensitive matters.


Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

For specific position-related enquiries, **please contact Vicky Hanlon, HR Advisor, Talent & Compensation

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