Executive Assistant/event Coordinator

2 weeks ago


Lloydminster, Canada Lloydminster Chamber of Commerce Full time
Executive Assistant/Event Coordinator

Full time - Permanent Position

Position:

The Executive Assistant/Event Coordinator will assist with the daily administrative duties of the Lloydminster Chamber of Commerce office.

The Executive Assistant/Event Coordinator will perform all duties as specified in the job description and as directed by the Executive Director.


Responsibilities:

  • Answer the telephone and directs calls as required
  • Greet visitors to the Chamber office and assists in providing requested information
  • Complete other duties as required to maintain a professional and efficient office
  • Kees the main office area tidy
  • Maintain the current database of members and their business information
  • Bring to the attention of the Executive Director, any and all supplies that are needed
  • Carry out administrative functions in support of the Executive Director, including report preparation, filing, report writing, and mailing.
  • Prepare meeting agendas, reports and attend all meetings to take minutes (member relations committee, political action committee, and other meetings as requested)
  • Maintain the current database of members and their business information
  • Maintain a calendar of appointments and meetings for the Executive Director and ensures she is reminded of meetings and deadlines when necessary
  • Prepare the biweekly newsletter
    _

Event Coordination:
_

Plan all areas of the following events:

  • Chamber AGM (March)-
  • Golf Tournament (May)-
  • Economic Partnership Summit (September)-
  • Business Awards (October)-
  • Chamber Connects (ongoing)-
  • Chamber on Taps (ongoing)-
  • Various Government Events such as MP/MLA/Mayor and Council Meetings/Luncheons-
  • Other events that may come up throughout the year
    Other duties:
  • Some evening and weekend work for events-
  • Other duties as requested-
  • Provides office support to other staff
    Knowledge,

Skills

and Abilities- Excellent interpersonal communication skills Good organizational skills, including the ability to work in a multitask setting Ability to prioritize and time manage Strong skills with the following programs: Microsoft Word, Excel, Publisher, PowerPoint, Outlook, Teams, SharePoint and One DriveThis is a 35 hours per week, full-time position, Monday to Friday from 8:30 am to 4:30 pm.

Lloydminster Chamber of Commerce*:

Teri-Lynn Mackie

  • Box 10446 Lloydminster AB T9V 3A5
  • Visit Website


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