Executive Assistant to CEO
1 week ago
With a focus on sustainability, their collection of eco-friendly and versatile clothing is designed to help you feel your best in any situation.
From cozy loungewear to chic separates, their pieces are designed to be both comfortable and stylish, with a focus on high-quality materials.
As a certified B Corporation, Encircled is dedicated to minimizing its environmental impact and creating a positive social impact in the fashion industry.
Join our team and be a part of a company that is committed to making a difference through fashion.-
Are you ready to join a team that's redefining workwear and sustainability?_
Encircled, a slow fashion brand based in Toronto, is looking for a motivated
Executive Assistant to provide high-level support to our CEO and help drive our growth.
You'll coordinate her business and personal calendars, manage team communications, and handle various admin tasks including scheduling, HR, inbox management, office management, PR and social media and more.
If you possess a high-level of decorum, love technology, have experience serving entrepreneurs, and enjoy collaborating with a team, we want to hear from you.
Join us in our mission to make sustainable fashion the norm.Your primary gig:
- Manage CEO's personal and business calendars, adjust to new demands and prioritize commitments, schedule travel and book appointments.
- Manage CEO's inbox and provide attention to detail in communication.
- Handle light bookkeeping, update cash flow documents, and coordinate invoices, track down receipts and expenses.
- Evaluate incoming correspondence and redirect to the team as necessary.
- Organize logistics for the studio, including social events, retail events, training, and appointments.
- Complete various administrative tasks, such as booking appointments, processing invoices, and responding to general inquiries.
- Assist with social marketing efforts, and compiling data for analysis.
- Participating in the recruiting process.
- Lead meetings in lieu of the CEO and attend others and take notes.
- Local, and possible future international travel with the CEO to events/conferences.
- Other administrative duties as required.
Who we're looking for:
We're seeking a highly motivated, team-oriented individual who enjoys working in a fast-paced and collaborative startup environment. While you prefer a backseat role, you're a self-starter who can work independently while still contributing to the team. You're tech-savvy, comfortable with social media, and a master of business and personal calendars, typing 45 wpm.
You're an expert problem solver with great communication skills that facilitate ease and flow with your leader and extended team.
You're passionate about creating a positive impact and continuously improving systems and processes.Most importantly, you must love dogs and be trustworthy and safeguard the confidentiality of our business, customers, and team members.
You work smart, fast and technology is embedded into every process you create.Your experience:
- An experienced Administrative Assistant with a minimum of 3+ years supporting a CEO, founder or highlevel directors
- Experience being a personal assistant
- Ability to manage multiple priorities
- At least 2 years of bookkeeping experience.
- A Bachelor's degree in marketing or business administration is an asset.
- Familiarity with bookkeeping software like Xero is necessary.
- You must be comfortable with troubleshooting Apple devices.
- You should have solid spreadsheet skills and project management skills.
- A flexible schedule is required as evenings and weekends may be necessary during busy periods.
- You must be able to lift a minimum of 20lbs, and a valid Glicense and access to a car is an asset.
- Hybridremote position: minimum 1day a week in office with some flexibility up or down during busy periods.
Working at Encircled:
- Casual dress code at our office basically, no dress code
- Priority on healthy worklife balance
- Apple laptop for work
- Dogfriendly workspace
- Summer hours
- Opportunity to work directly with a dynamic CEO and learn from her experience
- Opportunity to buy our clothing at a discounted rate for yourself, and friends and family
- Eligible for companysubsidized health and medical benefits
To apply:
Cover letters must outline your experience, and answer the following questions:
- Why do you want to work for Encircled?
- Why are you the right fit for this position?
- What's your desired salary?
- Only applicants selected for interviews will be contacted. Please no dropin visi
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