Executive Assistant

1 week ago

Toronto, Ontario, Canada Habitat for Humanity Greater Toronto Area Full time

Executive Assistant to the
CEO

Reports To:

CEO

Division:

CEO's Office

Terms of Employment:
Full-time, permanent, Monday - Friday (9 am -5 pm)

Location: 155 Bermondsey Road, Toronto ON. Habitat GTA currently deploys a hybrid working environment. For this role, we do ask that the applicant is comfortable coming in two (2) days per week, at minimum. Flexibility is needed for some evening and weekend work on rare occassions.

Who We Are


Habitat for Humanity Greater Toronto Area (Habitat GTA) is leading the way in addressing one of the most pressing issues of our time: the need for affordable homes.

We partner with working families in need of an affordable, safe and secure place to live and enable their family's ability to thrive.

We are a land developer, a home builder, a fundraiser, and a mortgage holder.

In support of our homebuilding operations, Habitat GTA operates a retail home improvement store called Habitat ReStore, which sells donated home furnishings, appliances, and renovation materials, with all proceeds helping us build more homes.

Habitat GTA is growing. We are an innovative, entrepreneurial social enterprise that has been increasing our capacity for impact each and every year. Together, we are building a better, more inclusive GTA for everyone.

The Opportunity
The incumbent will be integral to the day-to-day coordination of the
CEO's office. You understand the value of
CEO time and take a strategic approach to
CEO calendar management and meeting scheduling.

You will lead the development and management of executive team meeting agendas helping to ensure that executive team time together can have maximum organizational impact.

You understand board governance and serve as quarterback for board and committee meeting scheduling, material preparation, board recruitment, and other functions.

You are adept at fostering relationships with diverse external and internal stakeholders, including the senior executive team, the board of directors, staff, community partners, volunteers, government and members of the public.

You embrace new challenges and have a diversity of skills that enable you to take on special projects.

Beyond your superior organizational skills, attention to detail and interpersonal skills, you have developed deep expertise in one or more of:

online research and analysis; written communications and document production; advanced PowerPoint skills; use of video-conferencing and other virtual meeting technologies; social media; or other areas that add value to the
CEO's office.


Most importantly, you share the passion of the
CEO and organization for the vital role that "home" can play in transforming the futures of working families and building more fair and inclusive GTA communities for everyone.


Your Impact

  • Working closely with the
    CEO to coordinate her calendar and optimize her use of time
  • Acting as the first point of contact between the general public, volunteers and staff and the
    CEO
  • Working effectively and collaboratively with all levels of board, management and staff to ensure the proper representation and running of the Executive office
  • Supporting the
    CEO in her role as Board Secretary by leading the preparation and distribution of materials for all board and board committee meetings, management of the board portal, taking minutes at board meetings and serving as liaison with board members
  • Supporting the
    CEO and Director of Strategic Initiatives in coordinating agendas and materials for executive team meetings
  • Compiling briefing materials and research to ensure the
    CEO is optimally prepared for meetings, events, interviews and other functions
  • Working with the
    CEO and the VP, Marketing & Communications team to support
    CEO communications, including letter writing, staff communications,
    CEO social media postings, PowerPoint presentations and other materials
  • Demonstrating leadership and initiative to take on special projects such as: research on policy issues; coordinating regular reporting to Habitat for Humanity Canada; internet searches on housing trends; and other projects as may arise
  • Discerning which priorities and inquiries need to be brought to the
    CEO's attention and, where appropriate, redirecting or completing work on behalf of the
    CEO
  • And finally, supporting the diversity of needs that arise in the
    CEOs office from organizing catering to scouting venues for team offsites to fielding ad hoc inquiries from the public to replacing printer cartridges and more

What You Bring

  • A combination of education and previous experience with demonstrated success in executive level administration and project management
  • Superior verbal and written communication skills
  • Strong interpersonal skills with a high degree of professionalism, confidence and independence in supporting the
    CEO in a wide variety of complex issues
  • Insight into the unique demands of the
    CEO's office resulting in the curiosity and critic

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada CEI Fleet Collision and Safety Full time

    We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. We are looking for a proven and experienced Executive Assistant (EA) with a passion for supporting a c-suite executive. This EA will serve as a strategic and tactical partner supporting an Executive Vice President...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Mttalentgroup Full time

    Job Title: Executive Assistant Work Model: Hybrid (1-2 days in office, downtown Toronto) Client Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are you a highly organized, dedicated and...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada York University Full time

    Purpose:York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we? Equinix is the world's digital infrastructure company, operatingover 250 data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Equinix Full time

    Who are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada CB Canada Full time

    Ref ID: Classification: Executive AssistantCompensation: $25.00 to $32.00 hourlyThis Executive Assistant position at a growing, dynamic firm in the Healthcare/NHS industry is for professional, highly-skilled candidates. You might be right for this Executive Assistant role, if you feel you can maintain various administrative duties for executive management....

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Contract Period: 05/21/2024 to 10/31/2024Hours: Monday- Friday (9AM to 5 PM) Responsible for providing administrative support to executive-level individuals. Responsibilities include assisting assigned executive in the management of schedules, handling calls from both internal and external sources, typing correspondence including letters, memos, forms,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada The Ontario Secondary School Teachers' Federation District 12 Toronto Full time

    ONTARIO SECONDARY SCHOOL TEACHERS' FEDERATION TORONTO1482 Bathurst Street, Suite 300, York, Ontario M5P 3H1Job Posting for the position of Executive AssistantOVERALL EXPECTATIONSThe OSSTF Toronto office is a professional environment serving members of three Bargaining Units - Occasional Teachers (supply teachers), Professional Support Staff Personnel and...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Family Day Care Services Full time

    Executive AssistantWork with us at Family Day. Put your training, experience, and passion for quality Child Care and Early Learning to work at Family Day.Position Available: Executive Assistant, Permanent Full TimeLocation: 155 Gordon Baker Road, Suite 400, Toronto, Ontario, M2H 3N5Hybrid with a minimum of two days a week in officeStart Date:...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Leon's Furniture Full time

    LFL Group is Currently Hiring an Executive Assistant This demanding role requires a dynamic, experienced, detail-oriented individual with a high energy level and a positive attitude. This is a fully in-office (non-remote) role based out of our Corporate Home Office at 401 & Black Creek Drive. Providing executive-level support while building and sustaining...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Element Fleet Management Full time

    Get started on an exciting career at ElementElement employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.What We NeedWe...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada CEI Fleet Collision and Safety Full time

    Get started on an exciting career at Element Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Legislative Assembly Full time

    Do you thrive in a challenging role in a fast-paced environment? Do you wish to contribute to our compelling mission of advancing Ontarians' privacy and information rights?If so, consider this exceptional, full-time opportunity with the Information and Privacy Commissioner of Ontario (IPC).The Executive Assistant reports to the Assistant Commissioner,...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Ontario Health Full time

    At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value.How we work...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada 123Dentist Full time

    123Dentist is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists anddental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...