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Executive Assistant to Digital Marketing CEO

3 months ago

Toronto, Ontario, Canada Priority VA Full time
Marketing in the digital space has grown considerably
- over the last two decades, our client has partnered with some of the largest companies in North America to create marketing campaigns that affect the global economy. As an innovative digital media campaign, they have connected with millions of people worldwide helping clients establish an online presence, attract and engage their target audience, and ultimately achieve their business objectives through various digital channels.


Our client is The CEO of a marketing company and is responsible for the overall strategic direction, performance, and growth of the business.

They are the top-level executive in charge of managing the company's resources and leading the team to achieve its vision, mission, and objectives.


In addition to driving the growth of this global company, this leader is responsible for brand management, podcast production, and a variety of projects that require collaboration across several departments.


Position Summary
Our client and their company are driven by values of inclusion and diversity and saying yes before no.

This company is proud of its growth-focused culture and is a welcoming environment for an Executive Assistant who is ready to take on the challenges of protecting the CEO's time with an iron fist, ensuring the CEO is focused during peak hours, mitigating distractions, and creating a positive space for ideation.


This role will require assisting in brand management, by helping to define the brand's identity, values, and personality, and then implementing strategies to ensure that the brand consistently meets goals by completing market research, advertising and promotions, customer engagement, and reputation management.

The secret code is marketing.

As a client-facing position and a collaborative creative partner a keen eye for detail, superb written and verbal communication skills, and a customer-forward mindset are essential.


We are seeking a superhuman that can organize and prioritize the CEO's tasks within the local Toronto office including project management, delegation, and inter-department collaboration.

You must have experience with social media management, meeting administration, and international travel planning as this role supports a global CEO with extensive engagement.


Compensation:
- $55-60K DOE

  • A robust benefits package

Responsibilities and Duties:

  • Ensure the leader's time is protected
  • Complete complex calendar management tasks to ensure full maximization of the CEO's time
  • Ensure parameters are followed to allow for work/life balance
  • Prioritize projects and meetings to ensure deadlines are met
  • Identify, research, and invite podcast guests
  • Create and document the research process
  • Complete research on potential guests
  • Draft correspondence
  • Personal brand management for CEOs
  • Work with CEO on building a strong and consistent brand image that resonates with the target audience
  • Inbox management
  • Complete tirage of inbox
  • Follow parameters set by the CEO to ensure proper communication with clients and colleagues
  • Project management
  • Handle the minute details to ensure outcomes
  • Act with intent and follow through on all tasks
  • Provide immediate added value through the execution of ideas and solutions
  • Social media administration
  • Scheduling content posts
  • Reviewing content
  • Ensuring timely correspondence
  • Travel planning
  • Complex travel arrangements
  • Full itinerary planning
  • Ability to assist during travel times
  • Expense reporting
  • Complete detailed expense tracking and allocations
  • Collaborate with various departments to ensure processing
  • Meeting management, research, and coordination
  • Detailed research and agenda planning
  • Coordination for all participants
  • Hosting, assisting with presentations

Key Skills and Abilities:

  • MS Teams
  • MS Office
  • Slack administrator experience
  • Hubspot
  • A positive attitude that thrives on having fun and working with smart, likeminded people
  • Communication Skills
- excellent communication skills, both verbal and written

  • Time Management
- the ability to manage your own time and the executive's time efficiently and prioritize tasks effectively

  • Organization
- highly organized and able to manage complex calendars, meetings, and travel arrangements

  • Problem-Solving
- the ability to identify and solve problems effectively and quickly

  • Technical Skills
- proficient in using various software programs, including word processing, spreadsheet, and presentation software

  • Interpersonal Skills
- the ability to build and maintain strong relationships with clients, colleagues, and external partners

  • Confidentiality
- maintain confidentiality and discretion when handling sensitive information

  • Flexibility
- must be able to adapt to changing situations and work effectively in a fast-paced environment

The role requires
at least 1 year (preferably 3 years) of Executive Assistant experience. In the office in Toronto, ON,