Executive Assistant

7 days ago


Toronto, Ontario, Canada Family Day Care Services Full time

Executive Assistant

Work with us at Family Day. Put your training, experience, and passion for quality Child Care and Early Learning to work at Family Day.

Position Available: Executive Assistant, Permanent Full Time

Location: 155 Gordon Baker Road, Suite 400, Toronto, Ontario, M2H 3N5

Hybrid with a minimum of two days a week in office

Start Date: Immediately

About Family Day:

Family Day Care Services is a non-profit, charitable organization with a long history of providing high-quality early learning and child care services to children and families throughout Toronto, York, and Peel Regions. It offers an inclusive and collaborative work environment, with competitive remuneration and benefits.

Position Summary:

We are seeking a versatile, discrete, and highly-organized Executive Assistant to provide administrative support for the CEO. The role involves offering executive level administrative support, maintaining a positive and professional image of the CEO's office, and demonstrating discretion and professionalism in all interactions.

Job Duties:

  • The Executive Assistant is the primary source of administrative support to the CEO
  • Scheduling and calendar management
  • Serve as a primary point of contact for internal and external stakeholders
  • Meeting facilitation (including scheduling, drafting agendas, preparation of meeting packages)
  • Receive and screen inbound communications
  • CEO email management support
  • Draft, review, and send communications on behalf of the CEO
  • Prepare reports and presentations
  • Coordinate conference registrations, travel arrangements
  • Records management and expense reimbursements
  • Assist with meeting support for senior management and Board of Directors
  • Coordinate logistics for various meetings and events
  • Administer lease and service agreements
  • File archiving and management
  • Other duties and responsibilities as assigned

Education and Experience Required:

  • Post-Secondary Certificate or Diploma in Business Administration or relevant discipline
  • 3-5 years' experience in an Executive Assistant role
  • Professional discretion and integrity
  • Commitment to diversity and social inclusion
  • Strong organization and time management skills
  • Excellent relationship management and collaboration skills
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite and MS Teams
  • Experience in minute-taking and transcription
  • Ability to draft clear and concise communications
  • Experience in the not-for-profit sector preferred
  • A passion for excellence and commitment to the organization

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