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Records and Information Analyst

3 months ago

Newmarket, Ontario, Canada York Region Full time
Status

  • Temporary Full-Time


 Temporary
  • Approximate length of assignment, in months
  • 4 Type of Position
- an Addition to Staff

  • Start Date
  • Salary
  • Per hour
  • Salary
Grade
- $ $45.4
  • Department
  • York Region > Corporate Services > Clerks
  • Location
  • Office of the Regional Clerk Yonge Street
  • Newmarket, ON L3Y6Z1 CA (Primary)
  • Job Description (E)

POSITION PURPOSE:


Reporting to the Manager, Consulting Services, the Records and Information Analyst (RIA) is responsible for designing, developing and implementing Departmental Information Management Systems for Departments, as assigned; providing support to the Enterprise Content Management System (ECM) or providing support to the Corporate Information Management (IM) program and Corporate approaches in information systems and processes; providing customized user training and guidance to Regional staff; analyzing and reviewing information management operations and recommending enhancements; analyzing statistical information; and participating in special projects.


MAJOR RESPONSIBILITIES

  • Designs, develops, and implements manual and automated IM systems that comply with Corporate Information Management policies and standards.
  • Assists with the design, development, and implementation of Corporate ECM and ensures compliance with Corporate Information Management policies and standards, as directed.
  • Participates in IM program activities, including submission of revisions to the Corporate Records Classification Scheme and Retention Schedule; brings forward Departmental information management needs as appropriate to ensure inclusion in the annual work plans.
  • Conducts regular reviews of Departmental IM programs; reviews and evaluates the results with the Manager, Department, and with end users.
  • Reviews and identifies issues on information collection, storage, organization, protection, retrieval, use and disposition; reports on findings where they affect Corporate IM policies and makes recommendations as appropriate.
  • Conducts indepth record series analysis for the creation of new record series, establishing records ownership, archival, vital and PIB status, retention and disposition values and metadata and taxonomy development
  • Leads Departmental and Corporate IM projects to develop and implement business and technical strategies to improve the Department's information management processes and to meet legislated and Corporate requirements.
  • Gathers and reviews Departmental requirements; assists Corporate project teams in integrating Departmental requirements, in alignment with ECM and other information management systems and strategies, to meet Corporate IM policies and standards.
  • Provides consultation and training to staff engaged in implementation of the Corporate ECM initiatives, Corporate Records Classification and Retention Schedule, and other information management initiatives.
  • Supports the Department's overall information architecture, and acquires indepth knowledge of unique Departmentspecific information systems (including legacy systems), and in conjunction with ITS Branch and IAM Division, supports ongoing maintenance and long term content migration strategies.
  • Attends conferences, seminars and courses to stay abreast of current technologies and developments in
- the Information Management field.

  • Performs other duties as assigned in accordance with Branch and Department objectives.

QUALIFICATIONS

  • Successful completion of a Community College Diploma in Information Sciences or related field or approved equivalent combination of education and experience.
  • Minimum three (3) years' experience in information management, including demonstrated successful project management experience.
  • Knowledge of and demonstrated ability in information analysis and hard copy/electronic systems design (e.g. ECM)
  • Knowledge of and demonstrated ability in research methodologies.
  • Familiarity with project management methodologies.
  • Demonstrated experience with business process analysis and reengineering and workflow analysis.
  • Valid Ontario Class "G" driver's license and a reliable vehicle for use on corporate business.
  • Knowledge of government guidelines and legislation, in particular the Municipal Freedom of Information and Protection of Privacy Act and related legislation.
  • Knowledge of technical, industry and professional records and information management standards, including national and international standards (e.g. ISO
  • Familiarity with metadata standards (e.g. Dublin Core).
  • Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.
  • Council Approval Date
  • Scheduled Weekly Hours
  • 3 Scheduled Shifts
  • Operational Hours
  • Close Date
  • March 4, 2024
- # of Hires Needed

Union

  • CUPE 905 York Region
- .

York Region is an equal opportunity employer committed to an inclusive, bar