Records File Clerk

4 weeks ago

Newmarket, Ontario, Canada Ombudsman Ontario Full time

Are you a motivated and energetic individual with excellent customer services and time management skills? If so, the Ministry of the Attorney General needs you to perform records management duties where you will support the efficient and effective operation of a large central filing system, comprising of approximately 300,000 on-site records.

Please note:
you will work zero to 36.25 hours per week, depending on operational requirements, with no guaranteed hours.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.


We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.


Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.


We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?You will:

  • maintain a variety of legal documents in numerical and alphabetical filing system cross-referencing court files
  • perform archival activities and tasks, including the retrieval of court files for transfer to the Records Centre
  • box and transfer files to the Records Centre and Archives and prepare Records Transfer sheets
  • provide records management and retrieval services to the judiciary, bar, public and court office/ministry staff
  • serve at the public counter where you will inform clients in person and by telephone of the process to order court files
  • perform cashier duties
How do I qualify?Customer Service and Communication SkillsYou have:

  • the ability to tactfully handle requests and complaints when responding to inquiries from staff in other offices and clients (e.g. the judiciary, lawyers and paralegals) at a public counter and by telephone
  • written communication skills to provide information, order court files, record location codes and prepare court documents for storage
Records Management Skills and KnowledgeYou have:

  • knowledge of records management operations as well as numerical and alphabetical filing systems in order to maintain and retrieve central court files
  • the ability to acquire knowledge of court practices and procedures to determine location of misplaced and missing court files and documents
  • the ability to interpret and apply relevant legislation (e.g. schedules of Fees under the Administration of Justice Act)
Administrative and Organizational Skills:

  • you have knowledge of general office rules and procedures
  • you have knowledge of basic accounting procedures and practices to receive payments, balance the till, and record accurate weekly statistics
  • you have experience setting priorities and workload in a high volume environment
  • you have the ability to safely lift and move heavy boxes and court files on or off a filing cart
Computer Skills:

  • you are proficient with word processing and database applications

  • Accounting Clerk

    2 weeks ago

    Newmarket, Ontario, Canada PUR & SIMPLE Breakfast & Lunch Full time

    About the RoleWe are seeking a highly organized and detail-oriented Accounting Clerk to join our team at PUR & SIMPLE Breakfast & Lunch. As an Accounting Clerk, you will be responsible for maintaining accurate financial records, preparing financial statements, and ensuring compliance with accounting standards.Key ResponsibilitiesFinancial Record...

  • Accounting Clerk

    2 weeks ago

    Newmarket, Ontario, Canada PUR & SIMPLE Breakfast & Lunch Full time

    About the RoleWe are seeking a highly organized and detail-oriented Accounting Clerk to join our team at PUR & SIMPLE Breakfast & Lunch. As an Accounting Clerk, you will be responsible for maintaining accurate financial records, preparing financial statements, and ensuring compliance with accounting standards.Key ResponsibilitiesFinancial Record...

  • Accounting Clerk

    2 weeks ago

    Newmarket, Ontario, Canada PUR & SIMPLE Breakfast & Lunch Full time

    About the RoleWe are seeking a highly organized and detail-oriented Accounting Clerk to join our team at PUR & SIMPLE Breakfast & Lunch. As an Accounting Clerk, you will be responsible for maintaining accurate financial records and performing various accounting tasks.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate and up-to-date financial...

  • Accounting Clerk

    2 weeks ago

    Newmarket, Ontario, Canada PUR & SIMPLE Breakfast & Lunch Full time

    About the RoleWe are seeking a highly organized and detail-oriented Accounting Clerk to join our team at PUR & SIMPLE Breakfast & Lunch. As an Accounting Clerk, you will be responsible for maintaining accurate financial records and performing various accounting tasks.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate and up-to-date financial...

  • Accounting Clerk

    2 weeks ago

    Newmarket, Ontario, Canada PUR & SIMPLE Breakfast & Lunch Full time

    About the RoleWe are seeking a highly organized and detail-oriented Accounting Clerk to join our team at PUR & SIMPLE Breakfast & Lunch. As an Accounting Clerk, you will be responsible for maintaining the financial records and accounts of our company.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate and up-to-date financial records, including...

  • Accounting Clerk

    2 weeks ago

    Newmarket, Ontario, Canada PUR & SIMPLE Breakfast & Lunch Full time

    About the RoleWe are seeking a highly organized and detail-oriented Accounting Clerk to join our team at PUR & SIMPLE Breakfast & Lunch. As an Accounting Clerk, you will be responsible for maintaining the financial records and accounts of our company.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate and up-to-date financial records, including...

  • Health Records Coordinator

    2 weeks ago

    Newmarket, Ontario, Canada Southlake Regional Health Centre Full time

    **About Southlake Regional Health Centre**We deliver a wide range of healthcare services to diverse communities. Our advanced regional programs include Cancer Care and Cardiac Care, serving a broader population across the northern GTA and into Simcoe-Muskoka.**Our Team**Our team of nearly 6,000 staff, physicians, volunteers, students, and Patient and Family...

  • Health Records Coordinator

    2 weeks ago

    Newmarket, Ontario, Canada Southlake Regional Health Centre Full time

    **About Southlake Regional Health Centre**We deliver a wide range of healthcare services to diverse communities. Our advanced regional programs include Cancer Care and Cardiac Care, serving a broader population across the northern GTA and into Simcoe-Muskoka.**Our Team**Our team of nearly 6,000 staff, physicians, volunteers, students, and Patient and Family...

  • Family Law Clerk

    1 month ago

    Newmarket, Ontario, Canada Ignite Talent Solutions Full time

    Family Law Clerk (Barrie, Newmarket)Job descriptionOur Client is a thriving, well established and technologically advanced law firm and they are looking to hire a full-time Family Law Clerk with a minimum 2-years experience. You will have the ability for an in-office and home office work rotation.Your new roleIn this new role you will be responsible for...

  • Material Order Coordinator

    2 weeks ago

    Newmarket, Ontario, Canada Multimatic Inc. Full time

    Job Summary:Multimatic Inc. is seeking a detail-oriented and organized Material Order Processing Clerk to join our team in Newmarket. As a key member of our warehouse team, you will be responsible for administrative tasks, data entry, and inventory management.Key Responsibilities:Manage equipment preventive maintenance records and schedule maintenance as...

  • Court Administration Specialist

    2 weeks ago

    Newmarket, Ontario, Canada The Regional Municipality of York Full time

    Job SummaryThe Regional Municipality of York is seeking a highly organized and detail-oriented Court Administration Clerk to provide administrative support for the progress of matters filed with the Ontario Court of Justice. This role is responsible for preparing correspondence, receiving court documents, and maintaining records.Key ResponsibilitiesReview...

  • Court Administration Specialist

    2 weeks ago

    Newmarket, Ontario, Canada The Regional Municipality of York Full time

    Job SummaryThe Regional Municipality of York is seeking a highly organized and detail-oriented Court Administration Clerk to provide administrative support for the progress of matters filed with the Ontario Court of Justice. This role is responsible for preparing correspondence, receiving court documents, and maintaining records.Key ResponsibilitiesReview...

  • Court Administration Specialist

    2 weeks ago

    Newmarket, Ontario, Canada The Regional Municipality of York Full time

    Job SummaryThe Regional Municipality of York is seeking a highly organized and detail-oriented Court Administration Clerk to provide administrative support for the progress of matters filed with the Ontario Court of Justice. This role involves preparing correspondence, receiving court documents, and maintaining records.Key ResponsibilitiesReview and...

  • Court Administration Specialist

    2 weeks ago

    Newmarket, Ontario, Canada The Regional Municipality of York Full time

    Job SummaryThe Regional Municipality of York is seeking a highly organized and detail-oriented Court Administration Clerk to provide administrative support for the progress of matters filed with the Ontario Court of Justice. This role involves preparing correspondence, receiving court documents, and maintaining records.Key ResponsibilitiesReview and...

  • Surgical Data Management Clerk

    1 month ago

    Newmarket, Ontario, Canada Southlake Regional Health Centre Full time

    About UsAt Southlake Regional Health Centre, we are dedicated to providing a comprehensive array of healthcare services to the communities in northern York Region and southern Simcoe County. Our specialized regional programs encompass Cancer Care and Cardiac Care, extending our reach to a wider population across the northern Greater Toronto Area and into...

  • Health Information Coordinator

    6 days ago

    Newmarket, Ontario, Canada Southlake Regional Health Centre Full time

    About the RoleWe are seeking a highly organized and detail-oriented Health Records Clerk to join our team at Southlake Regional Health Centre. As a key member of our health records department, you will play a vital role in ensuring the accuracy and completeness of patient records.Key ResponsibilitiesManage all aspects of chart management, including...

  • Health Information Coordinator

    6 days ago

    Newmarket, Ontario, Canada Southlake Regional Health Centre Full time

    About the RoleWe are seeking a highly organized and detail-oriented Health Records Clerk to join our team at Southlake Regional Health Centre. As a key member of our health records department, you will play a vital role in ensuring the accuracy and completeness of patient records.Key ResponsibilitiesManage all aspects of chart management, including...

  • Front Desk Associate

    1 day ago

    Newmarket, Ontario, Canada Holiday Inn Express Newmarket Full time

    Job Title: Front Desk ClerkWe are seeking a highly organized and detail-oriented Front Desk Clerk to join our team at Holiday Inn Express Newmarket.Job Summary:The Front Desk Clerk will be responsible for providing exceptional customer service to our guests, handling room reservations, and maintaining accurate records.Key Responsibilities:Guest Services:...

  • Front Desk Associate

    1 day ago

    Newmarket, Ontario, Canada Holiday Inn Express Newmarket Full time

    Job Title: Front Desk ClerkWe are seeking a highly organized and detail-oriented Front Desk Clerk to join our team at Holiday Inn Express Newmarket.Job Summary:The Front Desk Clerk will be responsible for providing exceptional customer service to our guests, handling room reservations, and maintaining accurate records.Key Responsibilities:Guest Services:...

  • Front Desk Associate

    2 days ago

    Newmarket, Ontario, Canada Holiday Inn Express Newmarket Full time

    Job Title: Front Desk Clerk, HotelWe are seeking a highly organized and detail-oriented Front Desk Clerk to join our team at Holiday Inn Express Newmarket.Job Summary:The Front Desk Clerk will be responsible for providing exceptional customer service to our guests, handling room reservations, and maintaining accurate records.Key Responsibilities:Guest...