Compensation and Benefits Administrator

6 days ago

Ottawa, Ontario, Canada Ottawa International Airport Authority Full time

_Working with its partners, the Authority is a leader in providing quality, safe, secure, sustainable and affordable air transportation services to the airport's customers and communities and be a driver of economic growth within Canada's Capital Region.

_


Reporting to the Director Human Resources, the Compensation and Benefits Administrator provides operational support to the HR department by assisting with the delivery of HR programs, process and services.

In addition, Administrator administers the payroll and benefits programs.

Essential functions:

Compensation and Benefits

  • Administer the Authority's compensation and benefits payroll programs, and other forms of remuneration for all union and nonunion employees, and the Board of Directors, while ensuring compliance with government regulations, collective agreements and policies;
  • Administer and maintain the employee compensation and benefit plans including health, life, dental, travel, long term disability and pension;
  • Maintain and monitor special deductions such as garnishee and family support, employer programs and deductions at source;
  • Resolve issues and concerns, and provide assistance to employees regarding payroll and benefit related matters;
  • Administer and monitor all employee leaves of absences;
  • Provide advice, interpretation and guidance to management on diverse and complex payroll and benefit regulations and collective agreement interpretation;
  • Assist employees with eligibility and claim issues and interact with supervisors and insurance carriers as needed;
  • Upon employee's request, initiate retirement benefit package;
  • Complete all monthend reporting and coordinate thirdparty payments for the Finance team;
  • Perform postaudits on payroll transactions, ensuring that payments are accurate and meet regulatory and legislative requirements;
  • Complete all yearend requirements including reversals, reporting, reconciliations, accruals, pension, T4/T4A and T4 summary filings, Employee Health Tax (EHT) and Workplace Safety Insurance Board (WSIB) in compliance with corporate and government requirements;
  • Provide regular payroll/compensation related management reporting and analysis as requested;
  • Consult with, counsel and provide feedback to employees, their families, and their beneficiaries on compensation and benefit matters; and
  • Remain current on Federal and Provincial legislation or regulations that may impact payroll and/or benefit processing or administration;

Administration

  • Act as a frontline advisor to all employees and retirees of the Authority, in providing information regarding HR matters.
  • In conjunction with the Manager, Recruiting & Training, coordinate onboarding and offboarding procedures for employees that are joining or leaving the Authority;
  • Support relevant data collection and retention for the Human Resource Information System (HRIS);
  • Perform user acceptance testing during system enhancements and upgrades;
  • Provide support to the Director in matters related to worker's compensation claims, and disability management;
  • Play an active role for internal and external audit of records, systems and procedures;
  • Process all HR related purchase orders and invoices in SAP
  • Act as a backup to the Manager, HRIS and produce key performance indicators (KPIs) reports or provide necessary HRIS training, as required;
  • Provide orientation and awareness training to employees on the use of HR resources and corporate policies and procedures; and
  • Assist in the development and implementation of human resources policies
  • Coordinate various events and engagement activities
  • Assist the Human Resource office in carrying out the daytoday activities and with special projects and other duties as assigned

Qualifications for this position include:

  • Postsecondary certificate or diploma in Human Resources Management or a businessrelated discipline with a minimum of three (3) years' experience in a Human Resources (HR) team environment, and with the direct delivery of payroll, benefits, compensation, and general administration services, in a unionized environment, preferably in the federal sector;
  • Completion of, or enrolled in, the National Payroll Institute (NPI) designation program;
  • Completion of or enrolled in the Certified Employee Benefits Specialist (CEBS) program;
  • Practical experience with the management and maintenance of a multifaceted HRIS, data collection and reports;
  • Experience in the provision of quality client service;
  • A thorough understanding of group benefits plans, statutory deductions, taxable benefits, and workers' compensation legislation;
  • Desire to work as a team with a result driven approach
  • Willing to travel to training courses and conferences as required;
  • Proficient with computer programs, including payroll software and MS Office, with advanced proficiency in Microsoft Excel and Word; and
  • Excellent communication and written skills in English and

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