![Northern Ontario School of Medicine](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant, Human Resources
1 week ago
As a member of the Human Resources Team, this position's primary purpose is to provide a complete range of administrative support and professional Administrative Assistant level expertise to the Unit.
In a fast paced environment, the position reports directly to the Director of Human Resources but will be given tasks from all team members.
Responsibilities:
Tasks include but are not limited to the following:
- Opens and distributes incoming regular and electronic mail and other material and coordinates the flow of information internally and with other units and organizations. Prepares replies on routine matters on behalf of the HR Unit.
- Schedules meetings, books rooms, and organizes video/teleconferences for Unit or committee members ensuring that all necessary arrangements are made. Committee support includes creation and distribution of agenda, recording and preparation of meeting minutes, coordination of followup required, dissemination of documents, etc.
- Prepares, edits and proofreads correspondence, reports, presentations, and other required material/documentation. Prepares graphs, charts, spreadsheets, and schedules to aid unit members.
- Undertakes routine administrative tasks including arrangements for printing, photocopying, collation of documents, coordinating catering and travel arrangements, and completing relevant reconciliations.
- Using approved NOSM University standard procedures, develops, updates and maintains electronic and hard copy files, which are often highly confidential, in order to retrieve information using knowledge of filing systems and retrieval.
- Supports various committees by preparing minutes, scheduling and preparing meeting documentation
Unit specific responsibilities:
- Assists the HR Consultants with special projects, as required
- Provides general Office HR Support, coordinates HR billings with finance, opens and distributes incoming regular and electronic mail and other material and coordinates the flow of information internally and with other units and organizations. Prepares replies on routine matters on behalf of the HR Unit
- Creates graphs/charts and spreadsheets for HR Unit. Processes and maintains Human Resources personnel files for all employee classifications. Maintains some HR metrics and produces reports as required by the Unit. Responsible for retention and archiving of all personnel records and other HR related records both electronic and paper. Ensuring accurate and organized records as maintained at all times.
- Administratively supports the tuition waiver process by receiving and verifying eligibility of waivers, drafting and sending letters to universities, maintaining tracking spreadsheet, and collecting required documentation from employees in accordance with the Tuition Waiver Policy and Procedures.
- Ensures the proper administration of the collective agreement provisions / union issues and tracks human resources issues for monthly Human Resources reporting.
- Assist with research for various policies, grievances, negotiations, arbitrations, as requested.
- Supports labour relations committees such as LMC, JCC by preparing the agenda, scheduling the meeting and preparing and sending out the documentation, taking minutes, producing action item lists, etc.
- Updates classification lists and compensation schedules/tables in accordance with the CA.
- All other duties as assigned.
Qualifications:
Education:
- A college diploma (preferably in Office Administration, Business Administration or other administrativerelated discipline) from a recognized Canadian institution with accreditation or an equivalent combination of education and experience is required.
Knowledge, Skills and Abilities:
- Minimum of three (3) years of related experience is required
- Understanding of Labour Relations, Collective Agreements and HR would be an asset.
- Knowledge of principles and practices of human resources management and of best practices and professional standards in the field of human resources would be an asset
- Demonstrated time management skills
- Ability to adapt to new technology
- Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
- Ability to respond quickly in a dynamic and changing environment
- Ability to work individually as well as part of a team
- Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
- Strong writing, editing, and proofreading skills
- High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
- Experience with database entry and spreadsheet management is required
- Demonstrated experience recording and transcribing formal and/or informal minutes is required
- Superior telephone manners and strong interpersonal skills
Language:
- Must be able to communicate effectively in English (verbally, written and com
-
Sudbury, Ontario, Canada Laurentian University Full timeSkip to main content- Students:- Faculty & Staff:- Alumni:- Library:- Applicants:- Parents & CounselorsAre you ok?SearchDonateFrançaisAcademics»- Undergraduate Programs- Graduate Programs- Admissions- Fees & Financing- International- Laurentian Online- Important Dates- CoursesServices»- Academic Support- Athletics- Campus Recreation- Campus...
-
Human Resources Administrator
1 week ago
Sudbury, Ontario, Canada Canadian Mental Health Association Full timeWHY JOIN CMHA-S/M?As a nation-wide organization, the Canadian Mental Health Association (CMHA) promotes the mental health of all and supports the resilience and recovery of people experiencing mental illness. The CMHA accomplishes this mission through advocacy, education, research and service.All Staff are Eligible for: Healthcare of Ontario Pension Plan...
-
Human Resources Assistant X2
1 week ago
Sudbury, Ontario, Canada Health Sciences North Full timeHuman Resources Assistant x2:Competition #6012Job TitleHuman Resources Assistant x2DepartmentHuman ResourcesStatusTemporary (June June 2025)Work TypeFull-timeAffiliationNon UnionShift AssignmentAs assignedBilingualism RequiredNoPolice Check RequirementN/ASiteKirkwood SiteSalary Information$28.55 to $33.58 / hourApplication Closing DateJune 19, 2024KEY...
-
Human Resources Assistant
1 week ago
Sudbury, Ontario, Canada Finlandia Village- Finlandia Nursing Home Limited Full timePosition SummaryThis position provides a full range of support to the human resources department of Finlandia Village. In addition, the Human Resources Intern will provide support to the Director of Human Resources in the areas of recruitment, training, labour relations, and other functional areas of human resources management.Some Key Responsibilities Aid...
-
Human Resources Generalist
1 week ago
Sudbury, Ontario, Canada Northern Ontario School of Medicine Full timeReporting to the Vice-President, Administration and Chief Operating Officer and taking day-to-day direction and guidance from the Human Resources Consultants, the Human Resources (HR) Generalist will assist with the facilitation of all HR functions and programs. The HR Generalist will act as lead with the recruitment and orientation process and will provide...
-
Human Resources Assistant Bilingual
1 week ago
Sudbury, Ontario, Canada ALS Global Full timeALS provides a broad range of testing and analytical services to a wide variety of end markets and industries around the globe. We continue to remain a leader in the testing services industry and have established a distinguished reputation for providing best in class results and client services.Location: Waterloo or SudburyReports to: Senior Human Resources...
-
Human Resources Clerk, Human Resources and
1 week ago
Sudbury, Ontario, Canada Laurentian University Full timeSkip to main content- Students:- Faculty & Staff:- Alumni:- Library:- Applicants:- Parents & CounselorsAre you ok?SearchDonateFrançaisAcademics»- Undergraduate Programs- Graduate Programs- Admissions- Fees & Financing- International- Laurentian Online- Important Dates- CoursesServices»- Academic Support- Athletics- Campus Recreation- Campus...
-
Human Resources Analyst
1 week ago
Sudbury, Ontario, Canada Health Sciences North Full timeHuman Resources Analyst:Competition #4570Job TitleHuman Resources AnalystDepartmentRecruitmentStatusTemporary (November November 2024)Work TypeFull-timeAffiliationNon UnionShift AssignmentAs assignedBilingualism RequiredNoPolice Check RequirementN/ASiteKirkwood SiteSalary Information$34.61 to $40.72/hourApplication Closing DateNovember 15, 2023KEY...
-
Human Resources
1 week ago
Sudbury, Ontario, Canada Finlandia Village- Sudbury Finnish Rest Home Society Full timePosition SummaryThis position provides a full range of support to the human resources department of Finlandia Village. In addition, the Human Resources Intern will provide support to the Director of Human Resources in the areas of recruitment, training, labour relations, and other functional areas of human resources management.Some Key Responsibilities Aid...
-
Bilingual Human Resources Generalist
1 week ago
Sudbury, Ontario, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full timePOSITION TITLE:Bilingual Human Resources Generalist (On-Site)LOCATION:Sudbury,ONREPORTS TO:Regional Human Resources ManagerMacLean Engineering is currently recruiting for an ambitious and service orientated Human Resources Generalist to join our team at our Sudbury, ON facility. If you are looking to be challenged, valued, and rewarded with a competitive...
-
Human Resources Intern
1 week ago
Sudbury, Ontario, Canada Health Sciences North Full timeHuman Resources Intern:Competition #4572Job TitleHuman Resources InternDepartmentHuman ResourcesStatusTemporary (November November 2024)Work TypeFull-timeAffiliationNon-unionShift AssignmentAs assignedBilingualism RequiredNoPolice Check RequirementN/ASiteKirkwood SiteSalary Information$ $19.00 / hourApplication Closing DateNovember 15, 2023KEY...
-
Human Resources Coordinator
1 week ago
Sudbury, Ontario, Canada Vale Canada Full timeReady to lead with your HR skills?Who We Are:Welcome to Vale in Canada. Our purpose is to improve life and transform the future. We value our workforce and offer continuous training and career development opportunities for our people.With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is...
-
Human Resources Manager
1 week ago
Sudbury, Ontario, Canada Environmental 360 Solutions Full timeCompany OverviewFounded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers.Position DescriptionThe Human Resources...
-
Human Resources Recruitment Clerk
1 week ago
Sudbury, Ontario, Canada Greater Sudbury Police Service Full timeHuman Resources Recruitment Clerk(Full Time Temporary One Year)Specific Duties Participate in the research of Human Resources best practices and procedures. Contribute to strategies for improvement in the areas of diversity recruitment. Assist with tracking and screening of applicants. Assist in the planning of recruitment initiatives and events, inperson...
-
Summer Student: Human Resources
1 week ago
Sudbury, Ontario, Canada Sudbury Catholic District School Board Full timeSummer Student: Human Resources Assistant / ReceptionistOpen to Board employees and external applicantsTerm: Anticipated start date of May 29, 2023 and end on August 25, 2023The Summer Student - Human Resources Assistant / Receptionist will assist Human Resources Services with preparations for the school year while providing excellent customer service as...
-
Human Resources Business Partner
1 week ago
Sudbury, Ontario, Canada Vale Canada Full timeJoin Vale today. Continuously learn throughout your careerWho We Are:Welcome to Vale in Canada. Our purpose is to improve life and transform the future. We value our workforce and offer continuous training and career development opportunities for our people.With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30...
-
Human Resources
1 week ago
Sudbury, Ontario, Canada Weaver, Simmons LLP Full timeCompany Overview:Weaver Simmons LLP is a law firm in Northeastern Ontario, known for our commitment to excellence, integrity, and client satisfaction. With a dedicated team of 30 lawyers and 60 support staff, we specialize in providing comprehensive legal services across various practice areas. We are currently seeking a dynamic and experienced HR Manager to...
-
Payroll & Human Resources Officer
1 week ago
Sudbury, Ontario, Canada Our Children, Our Future Nos enfants, notre avenir Full timeJob Posting**Payroll & Human Resources OfficerPermanent Full-time, 35 hours per weekAnticipated Start Date: As soon as possibleLocation: Main Office (201 Jogues Street, Sudbury)Summary:The Payroll & Human Resources Officer, under the direction of the Manager of Finance and Payroll Services,will be responsible to process payroll in an accurate and timely...
-
Sudbury, Ontario, Canada Greater Sudbury Police Service Full timeGREATER SUDBURY POLICE SERVICEHuman Resources Performance Management Coordinator (One Year Internship)35 Hours/WeekSummary:Under the general supervision of the Manager of Human Resources and Professional Development, the Human Resources (HR) Performance Management Coordinator will research best practices to assist in the improvement of current practices and...
-
Resources Clerk Bilingual
1 week ago
Sudbury, Ontario, Canada Ministry of Natural Resources and Forestry Full timeAre you an efficient office administration professional with excellent organizational skills? If so, consider this position with the Ministry of Natural Resources and Forestry, Regional Operations Division.OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and...