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Administrative Assistant Ft

3 months ago

Penetanguishene, Ontario, Canada Waypoint Centre for Mental Health Care Full time
POSITION TITLEAdministrative AssistantSHIFT TYPEMonday - Friday (Days)DEPT/PROGRAMHousekeeping ServicesJOB CLASSAdministrative Assistant 2EMPLOYMENT TYPEFull-timeRATE OF PAY$ $31.57WORK SCHEDULE37.50 hoursEMPLOYEE GROUPOPSEUPOSTING TYPEOpenPOSTING DATEFebruary 7, 2024HYBRID ELIGIBLENo

NUMBER1The Manager of Housekeeping Services is currently seeking a full-time Administrative Assistant.

The purpose of the position is to provide administrative support/services to programs and departments including organizing information, maintaining budgets and managing schedules.


KEY ACCOUNTABILITIES:

  • Support the budget process through data entry, invoicing, identifying variances, and other duties related to budget
  • Record and process minutes and provide meeting coordination
  • Provide administrative support to all members of the interprofessional team, provide word processing services, and collect and collate information
  • Collaborate with community partners, clients, families, and provide direct customer service
  • Assist with schedule coordination
  • Participate in leadership projects, work groups, and committees
  • Work collaboratively with all Waypoint services
  • Work collaboratively with Financial Services preparing pay and attendance related records

REQUIREMENTS/QUALIFICATIONS:

  • Postsecondary education in an office administrative program preferred
  • Three to five years recent related administrative experience in a fast paced office environment, preferably in a hospital setting
  • Experience with advanced budgetary practices and process
  • Proven advanced level computer software experience including proficiency in Microsoft suite of products and database software
  • Experience working with and maintaining confidential information
  • Demonstrated analytical & math skills
  • Proven ability to take and process minutes of assigned committees/meetings and associated responsibilities
  • Proven advanced communication, organizational & interpersonal skills
  • Proven ability to adapt readily to change
  • Results oriented work ethic to work independently and undertake tasks needed to accomplish work objectives and deliver quality, consistent and timely results
  • Models and promotes core ethical practice, Waypoint Values, and reflects an optimistic and positive attitude
  • Preference for proficiency in French/English language skills
  • You must meet the requirements of our COVID19 Immunization Policy by providing proof of full vaccination, or a request and receipt of an accommodation under the Ontario Human Rights Code, including a medical exemption
**HOW DO I APPLY?