Administrative Assistant, Full Time

1 week ago


Toronto, Ontario, Canada Prime Quadrant Full time

Administrative Associate Hours:
Full-Time

Office Location:
Mid-town Toronto
Prime Quadrant serves over 200 affluent families, with approximately CAD 22 billion in Assets under ConsultationTM*.

Our mission is to empower families for the future and assist them across the full range of their financial, social, and human capital needs.

Join the dynamic team at Prime Quadrant as an Administrative Associate.

This role is perfect for a highly organized, proactive individual who thrives in a collaborative environment and is eager to contribute to the success of our events and administrative operations.

Provide administrative support to the CEO's office, including managing calendars, scheduling meetings, managing expenses, and coordinating travel arrangements.
Assist in the planning and executing corporate events, from initial concept to day-of logistics.
Maintain and update databases, ensuring the accuracy and confidentiality of information.
Attending to all receptionist duties, including answering the phone (Zoom-synched landline/desktop application) and directing out calls as needed
Ensuring that the front desk and reception area are kept clean and organized at all times
Maintaining kitchen orderliness and cleanliness
Supporting Senior Leadership with special projects as needed
Performing administrative duties such as filing and updating records

Training a team of interns (2-3) on front desk duties and managing coverage schedules
Ordering office supplies and groceries and managing office inventory and budget
Liaising with building management and maintenance team
Previous experience in an administrative support role.
Proficiency in office software and a willingness to learn new technologies.
A degree or diploma in business administration, event management, or a related field is preferred.

Career advancement with demonstrated performance.

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