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Administrative Assistant

3 months ago

Ottawa, Ontario, Canada Carleton University Full time

Duties and Responsibilities:


Reporting to the Director, Advancement Services, the Administrative Assistant is the public face of University Advancement and is responsible for receptionist and other administrative duties for the Department.

Under the direction of the Departmental Administrator, the incumbent is also responsible for providing administrative and clerical support for the Department.

The incumbent will, from time to time, be involved with special department wide initiatives.

Qualifications:

The incumbent must possess the following qualifications:

  • Excellent communication skills and interpersonal skills;
  • Diplomacy when dealing with the public, and in particular donors, alumni, and volunteers;
  • Knowledge of the following: Word, Excel, Access, Banner Advancement, FAST, Outlook, Sharepoint and Teams as well as HR forms.
  • Some knowledge of research methods (print and digital);
  • Knowledge of general office practices;
  • Attention to detail;
  • Strong organizational and administrative skills;
  • Solid understanding of online systems;

Education and Experience:

The above is normally acquired through the completion of:

  • Secondary school plus at least two-years of post-secondary education.
  • Two years of experience involving customer service as well as administrative experience in a donorfocused environment

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications.

Please note that applicants may be required to complete an employment test as part of the selection process for this position.

Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements.

Arrangements will be made to accommodate your request in a timely manner.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength.

We welcome those who would contribute to the further diversification of our University including, but not limited to:

women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.