Accounts Administrator
1 week ago
PURPOSE
The Administrator, Accounts Receivable is accountable to the Manager, Accounts Receivable for ensuring the timely and accurate collection/recording of tenant rents and other revenue as well as various types of fees for the assigned portfolio of properties in a given geographical region.
DUTIES AND RESPONSIBILITIES
1. Accounts Receivable and Property Reporting
Completes a wide range of reporting functions including pre-posting reports, outgoing inspection, occupancy/vacancy reporting, pre-authorized payments, tenant statements, rental pool investor reports etc., to provide management with resources that can be relied upon for decision making purposes.
2. Bank Deposits and Cash Receipts
3. Lease Input and Maintenance
4. Monthly, Quarterly and Yearly Reconciliations
Monthly/Quarterly/Yearly reconciliation of various revenue accounts to sub-ledger, investigating and rectifying any discrepancies or following up with appropriate action.
5. Tenant Refunds and Write-Off
Prepares tenant refunds, credits, zero receipts and write-offs, ensuring due diligence of provisions received from Property Management, receipt of all approvals and compliance with company policies and procedures.
6. Collections Record Keeping
Maintains trust account documents (last month's rent etc.) for various properties, maintains filing system of all documents related to the collection of account receivable such as invoices, deposits, and rent rolls in order to facilitate periodic review and audit processes.
7. Special Projects
Assists or completes ad hoc projects assigned by Manager or Controller (ex. annual tenant refund calculations) and assisting with periodical testing of new accounts receivable functions in Yardi needed.
8. Property Coordination
Assists Site managers and office staff with day-to-day questions and sends tickler reports & N1s etc to sites for sign-off or distribution.
Any other job related duties and/or projects that may be assigned.MINIMUM REQUIREMENTS
Skills, Knowledge, Experience and Education
Core Competencies
Good organizational and time management skills
Strong analytical ability
Excellent attention to detail
Effective communication skills, both verbal and written
Experience with Yardi Voyager is an asset
Minimum 2 years of relevant Accounting experience
College Diploma in Accounting, Business Administration or equivalent
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