Accounting & Administrative Coordinator

1 week ago


Victoria, British Columbia, Canada ENKON Information Systems Ltd. Full time

Accounting & Administrative Coordinator

Our Company:

ENKON Information Systems Inc. specializes in developing web-enabled Land Information Systems for clients worldwide. We are an innovative company with offices in Victoria, B.C, and Gaborone, Botswana. We are currently in search of a highly motivated Accounting & Administrative Coordinator to temporarily join our team. We need someone proactive, who enjoys collaborating, pays attention to detail, and thrives in a fast-paced, ever-evolving environment.

Our Team:

You will be part of a dynamic team that values integrity, respect, and continuous innovation. We foster a positive work environment through group activities and open communication. Whether it's sunny days with Bar-B-Qs on the patio, or rainy days brightened by our four-legged office companions, we believe in creating a welcoming space for all. Management promotes inclusivity, so your voice and ideas will be valued within the team.

Our Benefits:

ENKON's office provides bike storage and a gym for employee use.

Job Type: Temporary 3 - Month Contract - Hourly Pay

The role will be based at our Victoria, BC office.

Candidates with the following qualifications will be considered:

Must-Have:

  • 2-3 years' experience in bookkeeping
  • 2-3 years' experience in an office administrative role
  • University degree or related diploma
  • Exceptional time management
  • Superior written and verbal communication skills
  • Intermediate Excel skills
  • 45 WPM Typing
  • Valid BC Driver's License
  • Microsoft Office experience

Nice-to-Have:

  • Advanced Excel Skills
  • Experience with QuickBooks Online
  • Knowledge of Office 365 Suite Applications

Your responsibilities will include:

  • General Bookkeeping tasks such as Accounts Payable and Accounts Receivable
  • Assisting with the CEO's schedule and meetings
  • Supporting data entry, account reconciliations, staff expense reports, petty cash reconciliation, and filing
  • Handling various administrative duties including being the primary point of contact via phone, email, and in person, managing office and kitchen supplies, and other administrative tasks
  • Planning and coordinating events like monthly Lunch and Learns, staff outings, client meetings, and company-wide events
  • Assisting the Human Resources department with interview scheduling, job postings, and reference checks
  • Coordinating hospitality requirements such as office lunches, employee and client travel bookings
  • Welcoming visiting clients by organizing tours, arranging activities, and dinner reservations
  • Managing company rental property and reservations
  • Providing assistance to the Controller by ensuring timely data entry, account reconciliations, and other tasks as needed
  • Taking minutes during management meetings
  • Helping with editing and binding company reports and project submissions


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