HR Administrative Assistant

2 weeks ago

Oakville, Ontario, Canada Halton Healthcare Full time
Job Description

Reporting to the Director, HR Employee Labour Relations & Compensation, the HR Administrative Assistant facilitates the efficient operation of the Human Resources Office. Duties will include providing administrative support to the Directors, Managers, and staff of each respective area. This will include reception duties; composing and typing correspondence; answering the telephone; scheduling meetings and presentations; booking conferences and travel arrangements; attending and taking minutes of meetings; maintaining electronic files and databases; photocopying; working on projects; payroll entry; and ordering supplies.

Core Duties include:

  • Act as first point of contact for those entering the HR Office.
  • Assist with receiving and triaging client inquiries, including face to face and via email.
  • Assist in preparation of communications, briefing notes and Power Point presentations.
  • Coordinate and support quality improvement initiatives hospital wide.
  • Update and maintain a variety of HR databases and trackers, including support of reporting obligations to a variety of organizational partners..
  • Manage the Connections sites for the Human Resources Teams.
  • Maintain and process invoices, time sheets/attendance and entering payroll.
  • Coordinate registration for workshops and courses as required.
  • Assist in organizing and booking event spaces and related resources.
  • Monitor inventory and place orders as required.
  • Other duties as assigned.
Qualifications
  • Certificate or Diploma in Office Administration from a recognized college or equivalent experience required
  • Minimum of 3 years' experience in a comparable position required
  • Proficient in the use of Microsoft Office 365 applications including Outlook, Word, Excel, PowerPoint, Project and Visio required
  • Experience working in a hospital setting preferred
  • Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines
  • Demonstrated tact, diplomacy and confidentiality
  • Exceptional customer service skills
  • Strong organizational skills, detail oriented, able to work with a high level of accuracy
  • Able to work independently in a fast-paced and challenging environment
  • Strong analytical and problem solving skills
  • Demonstrated ability to interact with staff at all levels of the organization
  • Superior written and verbal communication skills
  • Demonstrated commitment to ongoing learning and able to learn new tasks quickly
Additional Information

Hours: Monday to Friday - 8:00am - 4:00pm with ability to flex schedule as required by operational needs.

Salary: $ $33.11 per hour

Date Posted: May 24, 2024

Internal Applicants due by: May 31, 2024

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

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