HR Assistant/ Receptionist

2 weeks ago


Oakville, Ontario, Canada LabTest Certification Inc. Full time

LabTest Certification Inc. is a Canadian-based Testing, Certification, and Inspection Body with head office in Delta, BC (Canada), and additional locations in Richmond, BC (Canada), Oakville, ON ( Canada), Las Vegas, NV (USA).

We are a well-established company with 20+ years in the industry and locations worldwide looking for an experienced HR Assistant to join our team based out in Delta,BC

Job purpose / Title
The HR Assistant/ Receptionist will be responsible for human resources job responsibilities, reception area and administrative duties.

Direct reports
Reports directly to Human Resources Manager.

Duties and responsibilities
Key duties will include, but not limited to the following:

HUMAN RESOURCES

  • Onboarding duties: Orientation for new employees, in person or virtual for remote employees.
  • Assist in recruiting, hiring and placement of employees within the company worldwide locations.
  • Screening potential employees, determining suitability, and improving the hiring process.
  • Posting job openings in our different channels, gathering information on new applicants, creating new hire packages (hard copy and electronic version) according to new employees' checklist and follow up for any missing or incomplete document.
  • Data entry, updating or creating profiles for existing and new employees in our HRM system.

OCCUPATIONAL HEALTH AND SAFETY

  • Works closely with JHSC.

ADMINISTRATIVE

  • Answers the phone and directs the calls to the appropriate manager, sales, or technical personnel
  • Takes and directs messages for calls that cannot be answered
  • Greeting the guests sign in guest on the database getting the guest sign the agreement
  • Ensures guests to sign in and out and receive a visitor's pass
  • Ensures meeting rooms and foyer area are clean and tidy
  • Scheduling General meetings on monthly basis.
  • Orders office supplies as needed.
  • Keeps track of electronics for the office (laptop, desktop, cellular phones etc.)
  • Prepares any signage in and around office as required.
  • Arranges shipping of samples and office items (equipment, tools etc.) either online or by phone.
  • Completes any required documentation for the shipments (shipping labels, commercial invoices).
  • Mailing out (as required/requested).
  • Checking mail daily & handing out the incoming mail.
  • Providing help to accounting with the shipping & supplies invoices (Sorted by department).
  • Filling.
  • Dealing with services like photocopier (Kopyr), cell phones (bell), main phone (grand stream), garbage/recycling (Maple Leaf Disposal), Fire Inspection (Van Fire), Security/alarm (keep safe), insurance (hub insurance), janitorial (little Avi's
  • Richmond, Top Notch
  • Delta).

Other duties as required

Qualifications and Experience:

  • Human Resources Management Certificate or Diploma required
  • High School required
  • Minimum 1 year experience in the human resources department required
  • Minimum 2 years of office setting experience required
  • Excellent communication skills verbal and written required
  • Advance Microsoft Office skills (365 as an asset) as an asset
  • Postsecondary Education as an asset

Working conditions
Work Conditions: 9am to 5pm (shifts Mondays to Fridays)

Additional requirements

  • Ability to be sitting for a long period of time.
  • Ability to carry up to 25 lbs.
  • Legally allowed to work in Canada required
  • We are an Equal Opportunity Employer. We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces, countries where we operate._

Job Types:
Full-time, Permanent

Pay:
From $20.00 per hour

Expected hours: 40 per week

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Vision care
  • Wellness program

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • Secondary School (preferred)

Work Location:
In person
  • Receptionist

    2 weeks ago


    Oakville, Ontario, Canada AppleOne Full time

    Medical Receptionist Oakville $22-$23/hrDuties:Answering calls Booking appointments General Administration Data Entry FilingRequirements:Previous Medical Office Reception experience Excellent communication skills MS Office


  • Oakville, Ontario, Canada Btrust International Trading Inc. Full time

    The role:Reporting to the Human Resources Manager, the Receptionist/ Administration Assistant is responsible for providing excellent and friendly customer service support to ensure all internal and external customers receive timely and quality customer care. And provide department administration support.Major Responsibilities: Perform a variety of...

  • Receptionist

    2 weeks ago


    Oakville, Ontario, Canada Kiewit Corporation Full time

    Requisition ID:166694Job Level:Entry LevelDepartment:CommunicationsMarket:Corporate Home OfficeEmployment Type:Full TimePOSITION OVERVIEW: The Receptionist will perform a variety of confidential administrative and organizational duties, requiring flexibility with assignments. The Receptionist will have a strong background supporting administrative functions...

  • Junior HR Assistant

    2 weeks ago


    Oakville, Ontario, Canada Budds' BMW Full time

    Budds' Group of CompaniesJunior Human Resources AssistantPosition Responsibilities:Coordinate new employee onboarding: prepare contracts, enroll in time clock system, complete new hire package.Track and approve time and attendance.Set up and track Health and Safety training.Enter journal entries in data management system.Maintain employee HR records.Track...


  • Oakville, Ontario, Canada Blyss Hair & Body Full time

    Looking for a receptionist in a busy salon to work part time days, evenings and weekends.Main Responsibilities Include: Answering phone Booking/confirming appointments Light housekeeping Keeping social media uptodateKey Skills: Proficient in Microsoft Office Knowledge of Adobe PhotoshopSalary: $16.00-$17.00 per hourBenefits: Flexible scheduleFlexible...


  • Oakville, Ontario, Canada Halton Healthcare Full time

    Job Description Reporting to the Director, HR Employee Labour Relations & Compensation, the HR Administrative Assistant facilitates the efficient operation of the Human Resources Office. Duties will include providing administrative support to the Directors, Managers, and staff of each respective area. This will include reception duties; composing and typing...


  • Oakville, Ontario, Canada DENTISTRY AT LAKESHORE Full time

    Responsibilities: Greet and welcome patients to the dental office Schedule and confirm appointments using electronic medical records system Answer phone calls and respond to inquiries or direct calls to appropriate staff members Manage patient records and update information as necessary Verify insurance coverage and process insurance claims Collect and...


  • Oakville, Ontario, Canada Char Le Blanc Salon Full time

    Char Le Blanc Salon & Spa is looking for Receptionist/ Hair AssistantDuties and Responsibilities Provide superior customer service to all clients Manage phone calls and set up appointments, warmly greet Check in guest, and cashing out guests. Be in charge of inventory Must be computer Savy Take pictures and videos of clients Complete salon duties such as...

  • Medical Receptionist

    2 weeks ago


    Oakville, Ontario, Canada Winston Park Medical Centre Full time

    We are looking for a compassionate Medical Receptionist for our busy, friendly family practice and walk-in clinic in the Oakville/Mississauga, area. We are a collaborative team working together to assist patients and family physicians. We provide extensive orientation and training. We are looking for a friendly and reliable Medical Receptionist who loves...


  • Oakville, Ontario, Canada Halton Healthcare Full time

    Job DescriptionReporting to the Director, HR Employee Labour Relations & Compensation, the HR Administrative Assistant facilitates the efficient operation of the Human Resources Office. Duties will include providing administrative support to the Directors, Managers, and staff of each respective area. This will include reception duties; composing and typing...


  • Oakville, Ontario, Canada Halton Healthcare Full time

    Company DescriptionHalton Healthcare's vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences alwaysAt Halton...


  • Oakville, Ontario, Canada Oak Trafalgar Medical Clinic Full time

    Medical Receptionist Position Summary Part time _position in a family medical clinic in Oakville, located at J Oak Walk Drive. We are looking for an experienced, independent medical office receptionist well oriented " Bilingual" is preferred in addition to English, " Mandarin/Chinese/Indian/Urdu"Responsibilities: Appointment scheduling Greet patients,...


  • Oakville, Ontario, Canada Reform Clinics Full time

    Join Our Team at Our Thriving Rehabilitation and Wellness Clinic in OakvilleAre you passionate about making a positive impact on people's lives? Do you thrive in a dynamic and welcoming environment? We are currently seeking an Office Administrator/Receptionist to join our dedicated team on either a part-time or full-time basis. This is an exceptional...

  • Junior HR Assistant

    2 weeks ago


    Oakville, Ontario, Canada Budds' Group of Companies Full time

    Budds' Group of CompaniesJunior HR AssistantPosition Responsibilities: Time and attendance data entry Set up and track new employees with Health and Safety training Enter journal entries into data management system Collect and complete new hire packages Sort and organize employee pay stub's Filling and Mailing department documentsQualifications and...

  • Medical Receptionist

    2 weeks ago


    Oakville, Ontario, Canada Oak Physio & Wellness Full time

    Receptionist/Front Desk Administrator - Physiotherapy ClinicResponsibilities: Greet and welcome patients, visitors, and clients in a warm and professional manner. Answer phone calls, schedule appointments, and manage the clinic's appointment calendar efficiently. Verify patient information and ensure accurate data entry into the electronic medical records...

  • Receptionist

    2 weeks ago


    Oakville, Ontario, Canada ParaMed Full time

    Extendicare Assist, through a variety of management and consulting approaches, can offer a full-service management agreement or, if you prefer, can customize an agreement to suit your individual needs by choosing from our list of management and consulting services. We have the tools, expertise and frontline experience to help you manage your operation in a...

  • Medical Receptionist

    2 weeks ago


    Oakville, Ontario, Canada Skin Vitality Medical Clinic Full time

    Medical Receptionist - Skin Vitality Medical Clinic We are seeking an enthusiastic Medical Receptionist to join our team _ MUST BE AVAILABLE FOR DAYS, EVENINGS AND WEEKENDS. _Skin Vitality Medical Clinic is the Provider of Botox , Juvéderm , CoolSculpting , PRP Hair Restoration, Sculptra , EMSculpt and Morpheus 8 in Canada with 13 Locations in Ontario. We...

  • HR Director

    2 weeks ago


    Oakville, Ontario, Canada AutoIQ Full time

    AutoIQ is an innovative, ambitious and forward-thinking dealership group who strongly believes that our people are our greatest asset. As lifelong students of our craft, we pursue improvement at every turn. We do not settle for "Best" because our quest for improvement doesn't have a finish line. We are currently seeking a Human Resources Director to join...


  • Oakville, Ontario, Canada Golf Canada Full time

    OPPORTUNITY:Title: Office Administrator/ReceptionistReports to: Manager, Human ResourcesLocation: Golf Canada Head OfficeStatus: Full Time (In Office)Ideal Start Date: July/August 2023OVERVIEW:The Office Administrator/Receptionist will report directly to the Manager, Human Resources. This role is responsible for providing a professional first impression of...

  • HR Advisor

    2 weeks ago


    Oakville, Ontario, Canada Halton Healthcare Full time

    Job Description Reporting to the Director, HR Employee Labour Relations & Compensation, and working closely with the Manager, Human Resources Solutions, you will join a progressive, dynamic and collaborative team of Human Resources (HR) professionals. HR supports a large employee base of over 5,000 employees and 5 unions across three hospital sites and...