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Legal Secretary/personal Assistant

3 months ago

Montreal, Quebec, Canada SurfaceID Full time
Surface ID - Product Design and Engineering Consulting

About Us:

Surface ID is a dynamic product design and engineering consulting firm at the forefront of innovation, engaged in developing and manufacturing cutting-edge devices across various industries.

We pride ourselves on our commitment to excellence and seek a talented individual to join our team and contribute to our continued success.


Visit our website:
Surface IDto explore our work and determine if you share our passion for innovation.

Job Description:

We are currently seeking a Legal Secretary / Executive Assistant to support our CEO and team in various aspects of office management, including proposal writing, invoicing, billable hours tracking, bookkeeping, and general organizational tasks.

As an integral part of our team, you will play a key role in ensuring the smooth operation of our office environment.


Responsibilities:

  • Assist in billable hours tracking, bookkeeping, and general office management.
  • Learn and manage office operations to progress into a Project Manager role.
  • Engage with designers, ensuring projects are on track by monitoring hours worked, deliverables, and billables.
  • Contribute to the growth and success of the company through effective organization and office management.

Requirements:

  • Highly organized and selfmotivated individual.
  • Ambitious to generally do a great job at all tasks
  • Diligent in schedule analysis and proficient in tracking billable hours for multiple employees.
  • Proficient in Microsoft Excel, Word, and PowerPoint.
  • Project management skills and the ability to handle multiple tasks efficiently.
- photoshop, image/video editing experience a plus to help out in a pinch.

Opportunities for Growth:
This position offers a unique opportunity for career advancement.

As you master the responsibilities of the role, you will have the chance to transition into a Project Manager position, taking on additional responsibilities and contributing to the success of exciting projects.


If you are enthusiastic, organized, and ready to contribute to the success of a dynamic and innovative company, we invite you to apply.

Join Surface ID in shaping the future of product design and engineering.

Surface ID is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type:
Part-time

Part-time hours: 20 per week

Salary:
$18.00-$22.00 per hour

Benefits:

  • Casual dress
  • Flexible schedule
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • 4 hour shift
  • Day shift

Ability to commute/relocate:

  • Montréal, QC H3K 1J4: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Experience:

- legal assistant: 1 year (preferred)

Work Location:
In person