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Office Coordinator and Internal Communications
3 months ago
The activity of GreenFirst Forest Products is rooted in the forest For us, well-managed forests really make sense for our business, our communities, and the environment.
We have a deep connection to Canada's forest lands and sustainability. If this commitment to the environment and Canada's forests resonates with you, come join our team.GreenFirst is looking for an office coordinator to provide general assistance across multiple departments with administrative requests. The position will report to the Director, Corporate Relations.
Commitment:
- Live up to GreenFirst's values, principles, and guidelines.
- Bring an open and cooperative attitude to your job, contributing to our positive work environment.
- Comply with all health, safety, and environmental standards, as well as applicable regulations and laws.
Responsibilities:
- Coordinate and write a bilingual newsletter for internal distribution.
- Write bilingual memos for all news and events occurring at the company.
- Develop and execute Internal Communications plans with cohesion and precision.
- Help to implement internal communications strategies and projects with the communications team
- Assist in the creation and proofreading of communication documents.
- Develop office procedures and optimize existing processes to increase operational efficiency.
- Ensure office operations run effortlessly and professionally.
- Oversee organization of office inventory and distribution. Including support with promotional goods.
- Coordinate monthly and weekly payments with respective departments (Accounting, Invoices, etc.)
- Handle incoming and outgoing packages and mail; coordinate with appropriate departments or employee to forward mail to within the company (Invoices, Accounting, HR, etc.)
- Assist with staff onboarding and offboarding, including requesting equipment setup and system access
- Create and edit spreadsheets, documents, and presentations, including printing and binding, for internal and external meetings
- Coordinate and manage some specialty travel arrangements.
- Manage the passes required for the office access, including parking passes and afterhours access.
- Support and coordinate internal events and attend to guests in the office
- Organize and catalog paper as well as digital files
- Support translating communications.
Requirements:
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_Must have exceptional writing skills in both French and English_:
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_Mandatory in-office position_:
- Detailoriented and organizational skills: In this role, you will work on multiple projects at any given time. Exceptional organizational skills and a keen eye for detail is essential.
- Interpersonal skills: Strong interpersonal skills are necessary for an Internal Communications role. In addition, you will regularly interact with several people and departments
- Strong communication skills: The role entails the ability to execute writing clear and concise messages (with a flare of creativity), on company announcements, and all other communications, some that may be used externally.
- Multitasking abilities: Working on multiple communication projects, handling administrative duties, and running office operations are part of a day's work.
- Technical Skills: Proficiency in Microsoft Office (Outlook, Word, PowerPoint and Excel). Experience with Public Companies and Digital media will be considered an asset.
- Self starter: Daytoday office duties will be coordinated by position, the ability to organize, inventory, prioritize will be an asset.
L'activité de Produits Forestiers GreenFirst est ancrée dans la forêt Pour nous, des forêts bien gérées ont vraiment du sens pour notre entreprise, nos communautés et l'environnement.
Nous avons un lien profond avec les terres forestières canadiennes et la durabilité. Si cet engagement envers l'environnement et les forêts canadiennes résonne en vous, venez joindre notre équipe.
GreenFirst est à la recherche d'un(e) coordonnateur(trice) de bureau pour fournir une aide générale à plusieurs ministères ayant des demandes administratives.
Engagement:
- Soyez à la hauteur des valeurs, principes et directives de GreenFirst.
- Apportez une attitude ouverte et coopérative à votre travail, contribuant à notre environnement de travail positif.
- Se conformer à toutes les normes de santé, de sécurité et d'environnement, ainsi qu'aux réglementations et lois applicables.
Responsabilités:
- Coordonner et rédiger un bulletin bilingue pour diffusion interne.
- Rédiger des notes de service bilingues pour toutes les nouvelles et tous les événements de l'entreprise.
- Aider à mettre en œuvre des stratégies et des projets de communication interne avec l'équipe de communication
- Participer à la création et à la relecture des
