Office Administrator

1 week ago

Toronto, Ontario, Canada Dying With Dignity Canada Full time

Office Administrator

About Dying With Dignity Canada


Dying With Dignity Canada (DWDC) is the national human-rights charity committed to improving quality of dying, defending end-of-life rights, and helping Canadians avoid unwanted suffering.


DWDC has four strategic priorities:

  • Nurture a more inclusive and diverse end of life rights movement: DWDC will seek out, listen to, and integrate more perspectives in the work that we do
  • Address barriers to accessing a good death: DWDC will lead national advocacy efforts to eliminate obstacles to endoflife choice, including access to advance requests and end forced transfers
  • Deliver high quality, relevant programs and services: DWDC will provide information, education, and support to individuals, families, and clinicians across Canada
  • Ensure sustainability, resiliency, and mission success: DWDC will invest in the growth and development of the organization and its people
DWDC is committed to promoting a culture of wellbeing for our team. We provide extensive benefits and support for all team members so you can focus on doing meaningful work.

Our perks include:

  • Competitive salary
  • Three weeks' paid vacation and paid sick days
  • Health benefits, including an EAP program and additional mental wellness supports
  • Matching Group Retirement Savings Program
  • Flexible work hours and hybrid work model
  • Opportunities for professional development

Overview


The Office Administrator plays an integral role in providing leadership for operational and administrative activities and ensuring the office operates efficiently.

This position will have operational responsibilities including IT, financial and HR functions.

Along with functional skills, the Office Administrator is a self-confident, pro-active thinker with a demonstrated regard for confidentiality and a high level of judgment.


Salary range:
$53, ,000 annually

Key Deliverables and Responsibilities
General Administration

  • Develop and maintain organizational system for electronic files, records, and archives
  • Arrange and coordinate meetings and appointments
  • Coordinate travel and guest arrangements as required
  • Draft professional communication and documentation as required, including policies, manuals, forms, procedures, proposals, and other documents
  • Research, edit, prepare, and compile reports and presentations
  • Train staff on the use of office equipment and systems
  • Manage membership program and ensure notices regarding memberships are sent out in a timely manner
  • Manage relationships with vendors, service providers, and building management
  • Act as the first point of contact for building management on maintenance and related items Systems
  • Act as Microsoft Office 365 Administrator and improve processes within the program, including SharePoint administration
  • Oversee IT and telecommunications equipment and activities and act as liaison with external service provider, arrange for maintenance/repair as required
  • Implement improvements and provide troubleshooting support for staff as required
Financial

  • Prepare invoices, employee expenses and credit card statements for payment according to internal controls and processes
  • Review monthly statements to ensure correct general ledger coding and monitor budget spending
  • Prepare payroll files for processing
  • Assist with operational budget development
  • Assist with annual audit procedures
  • Maintain system for contracts and financial agreements HR
  • Leads diversity, equity, and inclusion initiatives by developing policies and providing education that supports and promotes a culture of diversity, equity, and inclusion
  • Maintains and update HRrelated documents, files and processes as needed
  • Working with CEO or senior team as required, lead staff recruitment activities including interviewing and hiring processes, onboarding, orientation, and offboarding activities
  • Act as plan administrator for employee group health benefit program and RSP plan
  • Support the CEO in HR activities such as: social activities, staff education, and team training initiatives
  • Handle highly sensitive and confidential information
  • Work across departments to facilitate policy and process development
  • Manage additional duties and special projects as assigned
  • Crosstrain and provide back up to Support, Development, and Volunteer teams as required Qualifications
  • Completed postsecondary school degree or diploma in a relevant field, Business Administration or Office Administration or equivalent experience and minimum of 2 years' experience or equivalent experience
  • Previous experience in the areas of diversity, equity, and inclusion an asset
  • Advanced proficiency in Microsoft Office Suite including SharePoint
  • Proficient in Microsoft 365 administration
  • Proficiency in Raiser's Edge / RE NXT, SurveyMonkey, Better Impact, Salesforce an asset
  • Previous work within the charitable sector an asset
  • Excellent attention to detail, organiz

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