Executive Assistant to The C-suite

2 weeks ago

Edmonton, Alberta, Canada TACADA Full time

About the Company:

Tacada is a prominent real estate company with a strong presence across Western Canada. With over 30 years of experience in the industry, we specialize in residential housing, land development and property management. Our commitment to excellence, innovation, and fostering strong relationships has positioned us as a trusted leader in the market. We are proud of our dedicated team of over 200 professionals who contribute to our ongoing success.

Job Overview:

We are seeking a highly organized and detail-oriented Executive Assistant to the C-Suite.

As an integral part of our organization, you will provide exceptional administrative support to our C-Suite executives as well as managing partner-related activities.

This position offers a unique opportunity to collaborate closely with the executive team and contribute to the growth and success of the company by conserving the C-Suites time through proactive administration.


Responsibilities:

1.

Executive Support:

  • Manage the complex calendars, appointments, and travel arrangements for the C-Suite executives.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Handle confidential and sensitive information with utmost discretion.
  • Assist with meeting coordination, including scheduling, agenda preparation, and minutetaking.

2.

Partner Relations:

  • Develop and maintain strong relationships with existing and potential partners.
  • Coordinate partner communication and respond to inquiries in a timely and professional manner.
  • Assist in the preparation of partner presentations, reports, and materials for meetings, conferences, and earnings calls.
  • Collaborate with the finance and legal teams to ensure compliance with regulatory requirements and timely dissemination of financial information.
  • Manage partner databases and maintain accurate records of partner contacts and interactions.

3.

Event Management:

  • Coordinate executive events, including advisory meetings, conferences, and strategic planning sessions.
  • Other duties as required.

Requirements:

  • Bachelor's degree in business, finance, or a related field is preferred.
  • Minimum 3 years of experience in a similar executive assistant role, preferably within the real estate industry.
  • Strong understanding of partner relations principles, practices, and regulations.
  • Excellent written and verbal communication skills, with the ability to create compelling partnerfocused materials.
  • Exceptional organizational skills and the ability to manage multiple priorities in a fastpaced environment.
  • Proficiency in MS Office suite.
  • Proven ability to build and maintain relationships with internal and external stakeholders.
  • High level of professionalism, integrity, and discretion when handling confidential information.
  • Knowledge of real estate markets and investment landscape in Western Canada is an asset.
Join our team and contribute to the growth and success of our organization.

We offer a competitive salary, comprehensive benefits package, and a supportive work environment where your skills and expertise will be valued.


Job Types:
Full-time, Permanent

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care

Schedule:

  • 8 hour shift
  • Monday to Friday

Supplemental pay types:

  • Bonus pay

Work Location:
One location

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