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Finance Clerk, Billing

3 months ago

Remote, Canada VON Canada Full time

Requisition Details:

Employment Status:
Regular, Full Time (1.0 FTE)

Program Name:
Billing & Accounts Receivable

Number of Hours Bi-Weekly: 75

Work Schedule:
Days

On Call:
No

About us:

VON provides home and community care to more than 10,000 people every day in Ontario and Nova Scotia.

As a registered charity and not-for-profit, our organization is all about the difference we can make in people's lives.
Working at VON is more than just a job, it is a career that impacts how Canadians live.



Job Summary:


The Finance Clerk - Billing and Accounts Receivable is responsible for accounting functions which includes accounts payable, billing and accounts receivable, finance administration, general accounting, and banking and treasury.


  • This position is specific to Billing and Accounts Receivable_

Key Responsibilities:

Accounts Payable (AP)

  • Completes accounts payable vendor setup into SAP.
Processes accounts payable invoices and cheque requests, ensures proper approvals, supporting documentation and general ledger coding.

  • Accurately records payments and invoices into accounting software (SAP).
  • Maintains vendor files both in electronic and hard copies.
  • Ensures the AP transactional data is accurate and entered in a timely manner to achieve the timelines established for the monthly financial statements.
Accounts Receivable (AR)

  • Completes accounts receivable billing batch calculations and uploads into SAP.
  • Processes Homecare LHIN billings and reconciles the payments (Ontario region).
  • Prepares customer invoices and applies accounts receivable payments received to customer accounts in SAP.
  • Prepares bank deposits.
  • Ensures the AR transactional data is accurate and entered in a timely manner to achieve the timelines established for the preparation of monthly financial statements.
  • Produces monthly aged AR reports for sites and provides assistance in collections process.
  • Monitors AR balances and conducts collection procedures, where appropriate including sending customer statements of account and collection letters, calling customers and responding to customer inquiries
  • Determines uncollectable accounts and recommends writeoffs to Finance Manager
General accounting and reporting

  • Supports the preparation of bank account and balance sheet account reconciliations.
  • Prepares the weekly Key Performance Indicator (KPI) statistical reports.
  • Ensures accurate and timely preparation of financial reports on a monthly basis for financial analysis and management requirements.
  • Assists with other finance duties as required, including preparation of annual budget and audit requirements.
  • Ensures the General Ledger (GL) transactional data is accurate and entered in a timely manner to achieve the timelines established for the monthly financial statements.
Administration

  • Performs office administrative duties related to leases, credit cards, telecommunication equipment and expense claims as required. Attends monthly finance team meetings to support team priorities.
  • Undertakes special projects and other accounting and administrative responsibilities as assigned.

External and Internal Relationships:

  • Interacts regularly with internal staff, volunteers, managers, and CSS Managers.
  • Works collaboratively with the finance leadership team to support the business objectives.
  • Develops and maintains customer centric relationships with vendors or customers.

Education, Designations and Experience:

  • Postsecondary education in accounting, business or related field.
  • Minimum of 1 year of professional experience in the AR, AP or general accounting.
  • Knowledge of SAP and COGNOs is considered an asset.

Skill Requirements:

  • Proficiency in Windows OS and MS Office Suite programs (particularly Excel).
  • Ability to work as part of a team as well as to work independently.
  • Strong attention to detail and accuracy.
  • Commitment to achieving results and meeting deadlines.
  • Excellent oral and written communication skills.
  • Demonstrated commitment to working in an environment with high confidentiality and discretion.
  • Strong organizational skills with an ability to prioritize, multitask and handle competing deadlines.
  • Ability to exercise initiative, tact, discretion and judgment; ability to deal effectively with people and work under pressure.
  • Strong customer service skills.
  • Ability to adapt and embrace change in accounting processes

Other:

  • A current and original copy of a satisfactory Criminal Records Check required.
  • A Vulnerable Sector Search and/or Child Abuse Registry Check may be required.
  • The use of Personal Protective Equipment (PPE) may be required