Office Services Assistant

2 weeks ago

Toronto, Ontario, Canada The Millennium Group Full time

Now is a great time to join our growing company The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education.

TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job.

With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.


RESPONSIBILITIES
Act as an ambassador for Real Estate & Workplace, using appropriate etiquette and professionalism at all times

  • A collaborative, team player who takes personal accountability to deliver on what is expected in their role and who strives for excellence every day
  • Shipping and Receiving services basic and customized to P&G
  • Receiving & dispatching courier parcels according to established schedule, including establishing communications and tracing of missing parcels
  • Picking up and delivering packages too heavy or large to be included in the mail process
  • Ability to lift 50lbs (i.e. boxes of printer paper)
  • Incorporate knowledge of mail services
  • Iron Mountain dock services (pickups and deliveries for internal customers)
  • Stationery Supplies ordering, managing inventory
  • Pro-Card reallocations / processing of courier invoices
  • Local vendor PO / Invoice processing
  • Misc. tasks as needed
  • High school diploma or equivalent
  • Ability to use small hand tools
  • Ability to maintain professionalism at all times under stressful situations
  • Ability to plan and manage work under time constraints
  • Comprehensive knowledge of the principles, methods, & techniques used in AV and telecommunications support
  • Must have a general knowledge of facility management terminology as well as the ability to understand and carry out general instructions in all types of situations without direct supervision
  • Proficient in MS Office and possess strong written, verbal and people skills
  • Must be able to follow directions to set up/breakdown conference rooms
  • Must be able to lift and or move up to 50 lbs and be able to climb & work on a ladder. Issue and replace access badges. Worked with Global Security (OneKey Team) when required to resolve an issue/assist when system updates occur. Work closely with site FM as a site security owner. Issue special badges and administrate access to restricted rooms based onsite FM directions. Additional duties include assisting with projects for the security department, track lost/issued buttons, provide site leader with monthly reports working with building security if required and maintaining updated site manual related to this role. Other duties as assigned.
  • Perform all other duties as requested
-
QUALIFICATIONS

  • High School diploma or GED equivalent required.
  • Ability to lift up to 50 lbs.
  • 6 months to 1 year experience in a mail room or experience at FedEx and/or UPS.

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