Office Manager/ Executive Assistant

3 weeks ago

Toronto, Ontario, Canada Better Living and Community Services Full time
Salary:

If you have a the ability to anticipate needs, think critically and offer solutions with a high degree of professionalism, tact and confidentiality, Better Living has the right opportunity for you.

Position Summary

A member of the Senior Management Team, the Office Manager/ Executive Assistant reports directly to the President and CEO and is responsible for providing comprehensive support to President and CEO and the executive team; overseeing Better Living's business operations and the management of centralized administrative services; acting as a primary liaison and support to the Boards of Directors; and planning and management of the organization's information technology and systems.

Better Living offers you the opportunity to become part of our dynamic organization, a place that is proudly client-centred and where you can learn and grow. We provide a competitive salary and benefits package. Apply today and become the newest member of our team

This positon reports to the Senior Vice President, Community Services.

The successful candidate for this position must possess the following qualifications:

  • Completion of a post-secondary diploma or degree in business, communications, office administration or combination of equivalent education and work experience.
  • A minimum of five (5) years' experience reporting directly to a senior executive.
  • Experience working in the community services or healthcare sector is an asset.
  • Experience providing governance support to a non-profit Board of Directors is an asset.
  • Must possess a valid Ontario Driver's License and access to a vehicle for the purposes of business travel.

The successful candidate for this position must be able to:

  • Consistently demonstrate a strong work ethic and providing outstanding customer service.
  • Build strong working relationships with individuals at all levels of the organization.
  • Act with considerable knowledge, latitude and discretion in making decisions and collaborating with others to respond to and resolve issues with limited supervision.
  • Demonstrate integrity in managing confidential and sensitive information with no exception.
  • Demonstrate excellent time management, organizational and self-planning skills.
  • Utilize business applications (e.g. Microsoft Office, Adobe Acrobat, and virtual meeting platforms) with advanced proficiency.
  • Apply advanced written and verbal communication skills.
  • Work in collaboration with the senior management team to ensure that business operations and infrastructure meets the needs of the organization and enables the team to provide an exceptional standard of Client- and Resident-centred care.
  • Oversee business operations to ensure that: work flow is optimized; future needs are anticipated; programs have the resources they require; business practices are standardized; and business continuity is safeguarded.
  • Provide administrative support to the President and CEO and the Executive team.
  • Review and distribute incoming correspondence from the relevant government ministries, funders and other governing.
  • Manage the information technology (IT) systems of the organization in consultation with the IT Service Provider and oversee planning to ensure current and future needs are met and align with strategic priorities.
  • Develop, monitor, and implement the Administration program budget.
  • Act as a liaison and provide support to the Board of Directors of Better Living Health and Community Services, Better Living at Thompson House and Better Living Charitable Foundation.
  • Ensure that the board meets all legal requirements and remain in compliance with the rules and regulations set out in the organization by-laws.
  • Manages the human resource activities of the board including the recruitment, orientation and ongoing evaluation of the board and its members.
  • Successfully complete Vulnerable Sector Screening.

Salary commensurate with qualifications and experience.

To apply: Please click the following link to apply:

Please quote "Executive Assistant" on the cover letter and e-mail subject line.

Better Living is an equal opportunity employer in accordance with the Ontario Human Rights Code, Employment Standards Act and Accessibility for Ontarians with Disabilities Act. We welcome applications from all qualified individuals, including persons with disabilities, racialized, Indigenous persons, persons of any gender identity and sexual orientation, and newcomers. We provide accommodation at all stages of the selection process upon request.

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