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Project Coordinator

3 months ago

Toronto, Ontario, Canada EllisDon Full time

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn't matter what your expertise and craft is - there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon's commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon's purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you're curious, here's what the industry thinks of us and some of the impacts we've made to the communities we work in

In this position, you will be working out of our Equipment Division - Oxford Builders Supplies Inc.

You as a Project Coordinator will:

  • Handle all logistics - setting up trucking & equipment and processing invoices.
  • Issue mobile PO's and process invoices.
  • Read blueprints (do pick lists) as well as timelines.
  • Communicate with jobsites in regard to scheduling.
  • Communicate with field workers in regard to daily tasks, overtime & miscellaneous information.
  • Coordinate and organize travel arrangements for hoist technicians.
  • Assist in creating hoist rental contracts & billings for installs, raises, dismantles & service calls.
  • Inputting information and accurately entering data using Excel and other company software
  • Contract negotiations, lease agreements, working with Legal regarding revisions
  • Collecting customer credit applications, insurances & documents
  • Managing hoist inventory - parts, components & ensuring they have part #'s or bulk asset #'s setup
  • Help maintain the MMH google spreadsheet, Hoist Location Spreadsheet & Calendar
  • Assist in ensuring all work orders & logbooks are completed.
  • Create documentation such as client reports, presentations and proposals as required.
  • Proofread work for errors and make appropriate corrections as needed.

Is this the right role for you?

  • You have two to four years of administrative experience
  • A diploma or post-secondary in Administration or Accounting would be an asset
  • You have a strong focus on customer service with a pleasant phone manner
  • Excellent verbal and written communication skills and the ability to always maintain a professional demeanor with fellow employees, clients, service providers and suppliers
  • You are able to work Monday to Friday in-office at the Toronto Oxford Office located in Mississauga

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

​Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven't already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.